HR Admin Support

SUMMARY:
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POSITION INFO:

We are seeking an efficient and detail-oriented HR Administrative Support professional to provide critical assistance in the effective management of HR functions. This role will focus on supporting the drafting and issuance of employment contracts, maintaining HR policies, assisting with payroll administration, and ensuring smooth onboarding and offboarding processes. The ideal candidate will have excellent organizational skills and a commitment to maintaining confidentiality and accuracy in all HR-related matters.

Responsibilities and Duties

• Contracts and Documentation:
  • Draft, prepare, and issue employment contracts and related documentation.
  • Manage the administration of employee changes, such as contract amendments and termination Letters.
  • Ensure all documentation is accurate, compliant with regulations, and issued Promptly.
• Onboarding and Offboarding:
  • Support onboarding activities, including preparing offer letters, new hire documentation, and induction materials.
  • Coordinate offboarding processes, including exit documentation, final payroll coordination, and asset recovery.
  • Maintain thorough records of all onboarding and offboarding Activities
• Policy and Compliance Administration:
  • Assist in the development, updating, and communication of HR policies and procedures.
  • Ensure compliance with internal policies and external legal regulations.
  • Provide support during audits by preparing necessary HR documentation and records.
• Payroll Administration Assistance:
  • Collaborate with the payroll team to process and verify employee data, including timesheets, absences, and deductions.
  • Ensure all necessary payroll documentation is accurate and submitted on time.
  • Address employee queries related to payroll and benefits administration.
• General HR Administration:
  • Maintain and update employee records in HR systems with a high level of accuracy.
  • Manage and organize HR files, ensuring data confidentiality and compliance with GDPR or other relevant regulations.
  • Respond to general HR queries from employees and escalate more complex issues to senior HR staff.

Desired Experience & Qualification

• Education:
  • High school diploma or equivalent required. A degree or certification in Human Resources, Business Administration, or a related field is preferred
• Experience:
  • Previous experience in HR administration or a related role is essential.
  • Familiarity with HRIS systems and payroll software is advantageous.
• Skills:
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to manage sensitive information with a high level of confidentiality.
  • Strong problem-solving skills and ability to work independently
  • Exceptional attention to detail and accuracy.
  • Ability to manage multiple tasks and prioritize effectively.
  • Professional and approachable demeanor.
  • Proactive in identifying and implementing process improvements.