HR Administrator

SUMMARY:
Our client in the Financial Services Industry based in Sandhurst is currently looking to employ a HR Administrator.

POSITION INFO:
Requirements:

• Matric and relevant HR Diploma or Degree.
• Minimum of 3 years in a similar role.
• Must thoroughly understand SA labour and employment law.
• Proficient in Microsoft Suite (Excel, Word, PowerPoint, Outlook).
• Own transport and valid driver’s license.
• Customer service oriented with strong people skills and EQ
• Technology-driven with basic calculation skills.

• Assist with employee queries, requests, and concerns.
• Facilitate conflict management and mediation.
• Support internal communication.
• Provide counseling and coaching on personal and work matters.
• Advise management on processes, policies, procedures, labor law, and employee relations.

• Compilation of warnings.
• Managing grievances and preparing documentation.
• Taking minutes in consultations/meetings.
• Representing the Company at CCMA.

• Manage leave queries.
• Capture training, performance, and IR data in DNA ESS.
• Provide monthly headcount reports to Finance.
• Generate, analyze, and report on HR metrics.
• Update company organogram and phone list.

• Coordinate with recruitment agencies and review candidate submissions.
• Arrange interviews and provide feedback to agencies/candidates.
• Prepare and file employment agreements.
• Oversee recruitment checks when not agency-led.
• Ensure complete documentation for new hires.
• Manage Group Life Benefits with third-party provider.

• Ensure resignations and termination paperwork is complete and submitted to payroll

• Coordinate and minute committee meetings.
• Ensure documentation is signed.
• Complete all DoL forms.

• Maintain calendar to meet reporting deadlines.
• Prepare and submit annual Employment Equity and ROE data.
• Oversee Department of Labour inspections.

• Submit Injury on Duty claims.
• Support key projects and align with partners.
• Conduct HR surveys, assist with training, and update the Learning Management System.
• Compile content for the newsletter and presentations.
• Foster strong work relationships, morale, and productivity.
• Promote company culture and values.
• Research HR trends to suggest new strategies.