HR Administrator

SUMMARY:
Relief of reception and provide HR and payroll administrative support on a daily basis

POSITION INFO:

 Ensure strong working relationships

• Interact with all Organisations` staff in a professional and courteous manner

      Payroll Administration

• Print terminations list with copies of acceptance of resignation letters
• Print transfer / promotion / job title change list with copies of approval paperwork and acceptance letters
• Print fixed term list with copies of approval paperwork and the contracts of employment
• Assist Payroll Manager with any projects
• Assist employees with loan applications
• Telephonic confirmation of employment

HR Administration

• Drafting of promotion, transfer, job title changes and increase letters
• Update termination listing once resignation letters have been received
• Drafting of fixed term contract extensions
• Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR

    Transfers / Promotions / Job Title change / Increases / Once off Bonus

• Arrange for manager and employee to sign relevant letters
• Send out staff announcement mailer if applicable once letter has been signed by all parties
• Update the transfer / promotion schedule once letter has been signed
• Update the vacancy schedule once letter has been signed off
• Make copies of letter / contract for payroll
• Send new staff entry forms to staff movements and IT Helpdesk
• Update staff file audit spreadsheet with the applicable changes and file in staff file

  Terminations

• Arrange for manager and employee to sign where applicable
• Request for the manager to complete the staff exit form
• Send the staff exit form to staff movements and IT Helpdesk
• Send the employee the relevant exit documentation for completion and ensure it is returned to HR
• Make copy of resignation letter / dismissal notice / settlement agreement for payroll
• Update the termination schedule
• Update staff file audit spreadsheet
• Remove staff file from the cabinet and update the archive

Organograms

• Generating and maintaining the company’s organograms monthly
• Sending organograms for approval to Managers every quarter (end January / April / July / October)
• Once organogram is approved, place it in the shared folder

Staff Files

•  Ad hoc audit of staff files (quarterly)
• Follow ups on outstanding information

Ad hoc

• Management of all HR Admin templates / checklists related documentation

Requirements:

• Matric or Senior Certification equivalent
• A minimum of 1 years’ experience in reception and switchboard
• Diploma / Degree in HR Management
• Payroll processing experience would be advantageous