HR Administrator

SUMMARY:
Position Summary
Provide a Human Resource administrative function which supports the Human Resource division.   Perform project related HR generalist functions as and when required

POSITION INFO:
HR Administration
Provide support to line management and staff to ensure leave, sick leave, family responsibility, maternity, overtime, termination, resignation and timesheet documentation comply with the BCEA and company policy and procedures
Compile increase letters, confirmation of employment letters, certificate of service letters and general adhoc letters as requested
Maintain and administer IR database
Compile salary package structures for new employees
Draw up contracts of employment for new fixed term and contract employees and on acceptance, hand to remuneration division for processing
Compile take on documentation and letters of appointment
Support and assist with creating and updating personnel files
Capture all IR, Poor Performance Management discussion, General Discussion, IOD, IT equipment list etc
Liaise with line managers to obtain contract renewal/ending information
Ensure fixed term contracts are up to date, distribute termination of contract notices, and keep remuneration and benefits section informed
Administer invoice payments of recruitment service providers for successfully appointed candidates
Assist in Section 197 orientation by compiling and distributing of information and orientation packs as required
Provide support to the HR Team arranging HR events, workshop, exit interviews etc.
Assist and support line management to ensure the performance management programme is administered uniformly and effectively
Acts as a liaison between the organisation and external benefits providers, which may include health, disability, and retirement plan providers

Recruitment
Assist Line Management with the recruitment and selection of permanent and contract workers and administer the process
Consult with external recruitment agents and ensure SLA’s in place
Assist with filling of vacancies in placing internal and external adverts, screening and shortlisting of applicants, reference checking, setting up interviews, and compiling of interview guides.
Provide support and input in new hire orientation in compiling and distributing of information as required
Ensure new employees undergo full induction before starting normal duties.

Legislative Compliance and Employee Relations
Prepare hearing notifications and co-ordinate notification / absconding letter to alleged offender
Prepare disciplinary packs for internal hearings
Assist in preparing CCMA packs
Communicate with CCMA case Managements

Learning & Development
Provide adhoc administrative support functions to the Learning & Development division, and co-ordinate aspects relating to learning & development as required
Provide adhoc administrative support functions to the Remuneration & Benefits division as and when required

Remuneration & Benefits
Advise payroll department of all changes in employee status as a result of salary changes, promotions, transfers, termination, etc

ESS Administration
Register new employees on ESS
Link new and transferred employees to correct Workflow Group / Approval Group
Assist employees with their username and password queries
Print ESS reports on request for Management
Ad hoc assignments on ESS

People Management
Capture all IR, Poor Performance Management discussion, General Discussion, IOD, IT equipment list etc

Reporting
Prepare and generate ad-hoc HR reports as requested by management pertaining to attrition, absenteeism, diversity, disciplinary, investigations, etc.

Qualification Requirements and work related experience
Grade 12
A tertiary qualification related to the function, i.e. HR Diploma or equivalent
Minimum 2 year HR administrative experience essential
Working experience of the relevant legislation and programmes within the SA Skills Development sphere would be advantageous

Minimum Knowledge Requirements
Knowledge of business software such as Microsoft Office
Knowledge of VIP (Premium) advantageous
Knowledge of SETA, workplace skills plans advantageous
Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COIDA, EEA)

Additional Responsibilities and Skills
Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical and operational levels as and when that may be required

Key result areas
Understand role of reporting to the business and client
Understand interworking with various teams to ensure client financial compliances
Understanding that feedback and communication is critical to success

Interested? Submit your CV now.
                                                                          
All vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.
 
We strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.
 
Our recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.
 
By submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes.
 
If you have not received a response within 30 days of the closing date, please consider your application unsuccessful. However, your information may be retained for future opportunities unless you request otherwise.
 
For information on AFMS Group, including more information on our company culture, visit our website at /> 
Please note, relocation costs will not apply
 
If you don’t hear from us in 14 days, consider your application unsuccesful.
 
Applications to be addressed to Matthew Toontjies: -solutions.co.za