HR Administrator

SUMMARY:
Position Summary
Provide a Human Resource administrative function which supports the Human Resource division. Perform project related HR generalist functions as and when required. Experience in a cleaning administration environment is preferred.

POSITION INFO:
Key Accountabilities/ Principle Responsibilities

 
HR Administration
·       Advise remuneration and benefits section of all changes in employee status as a result of salary changes, promotions, transfers, termination, etc.
·       Provide support to line management and staff to ensure leave, sick leave, family responsibility, maternity, overtime, termination, resignation and timesheet documentation comply with the BCEA and company policy and procedures
·       Complete IOD forms and submit to labour department.
·       Compile increase letters, confirmation of employment letters, certificate of service letters and general adhoc letters as requested
·       Maintain and administer IR database
·       Compile salary package structures for new employees
·       Draw up contracts of employment for new fixed term and contract employees and on acceptance, hand to remuneration division for processing
·       Compile take on documentation and letters of appointment
·       Support and assist with creating and updating personnel files
·       Liaise with line managers to obtain contract renewal/ending information
·       Ensure fixed term contracts are up to date, distribute termination of contract notices, and keep remuneration and benefits section informed
·       Administer invoice payments of recruitment service providers for successfully appointed candidates
·       Assist in Section 197 orientation by compiling and distributing of information and orientation packs as required
 
ESS Administration
·       Register new employees on ESS
·       Link new and transferred employees to correct Workflow Group / Approval Group
·       Assist employees with their username and password queries
·       Print ESS reports on request for Management
·       Ad hoc assignments on ESS
 
 
HRBP Projects as and when required (Development areas)
 
Recruitment
·       Assist Line Management with the recruitment and selection of permanent and contract workers and administer the process
·       Consult with external recruitment agents and ensure SLA’s in place
·       Assist with filling of vacancies in placing internal and external adverts, screening and shortlisting of applicants, reference checking, setting up interviews, and compiling of interview guides.
·       Provide support and input in new hire orientation in compiling and distributing of information as required
·       Ensure new employees undergo full induction before starting normal duties.
·       Perform exit interviews
 
Legislative Compliance and Employee Relations
·       Prepare hearing notifications and co-ordinate notification / absconding letter to alleged offender
 
·       Prepare disciplinary packs for internal hearings
·       Assist in preparing CCMA packs
·       Communicate with CCMA case Managements
·       Assist and support management with disciplinary and / or performance issues, according to company policy and relevant LRA/BCEA legislation
 
Workforce planning
·       Assist and provide support in developing job profiles and job descriptions
 
Performance Management
·       Provide support and input in developing Performance Management system and performance reviews
·       Assist and support line management to ensure the performance management programme is administered uniformly and effectively
 
Reporting
·       Prepare and generate ad-hoc HR reports as requested by management pertaining to attrition, absenteeism, diversity, disciplinary, investigations, etc.
 
 
It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.  
 
Prescribed procedures may be amended by management as and when required
 
Key Skills and Experience

• A tertiary qualification related to the function, i.e. HR Diploma or equivalent
• Knowledge of business software such as Microsoft Office
• Minimum two years payroll experience (VIP) non negotiable
• Minimum three years’ Human Resources Payroll / HR Generalist experience
• Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA)
• Experience in cleaning administration and managing the unique needs of a cleaning workforce is preferred.

• Strong administration skills
• Ability to work under pressure
• A high level of confidentiality
• Excellent interpersonal and customer-facing skills
• Strong communication skills, both written and verbal
• The flexibility and willingness to learn
• To enjoy working with people
• Tact and diplomacy
• The ability to work as part of a team
• The ability to work accurately, with attention to detail