HR Assistant

SUMMARY:
We are seeking a highly organized and proactive HR Assistant who will also provide comprehensive administrative support to the executive team. This dual role position offers a fantastic opportunity for someone with strong organizational skills, a passion for HR functions, and the ability to support high-level executives in a dynamic environment.

POSITION INFO:
Key Responsibilities:
 
HR Support:

• Assist with day-to-day HR operations, including recruitment, onboarding, terminations and employee relations
• Assist with employee benefit administrative functions
• Maintain and update employee records and HR databases
• Assist with the preparation and coordination of time and attendance reports for payroll, ensuring timely submission of information to payroll for processing
• Ensure effective communication with staff by assisting with the preparation and distribution of internal communications
• Help coordinate employee events, wellness initiatives, and other employee engagement activities
• Assist in organizing and scheduling employee training and development programs
• Support performance management processes, including tracking and coordinating performance reviews and feedback
• Assist with HR reporting, documentation, and compliance with company policies and legal requirements

• Provide high-level administrative support to the executive team, including managing schedules, arranging meetings, and handling correspondence
• Prepare and organize reports, presentations, and other documents as needed
• Coordinate travel arrangements, accommodation, and itineraries for the executive team
• Act as a liaison between the executive team and other departments, ensuring clear communication and follow-up on tasks
• Manage confidential information and documents with discretion and professionalism
• Support the executive team with ad-hoc tasks and special projects

• A relevant HR qualification, such as HR Diploma, HR Degree, or equivalent, is highly desirable
• A minimum of 2–3 years of experience in an HR assistant or administrative role
• Previous experience supporting senior executives or directors is an advantage
• Basic understanding of labour laws and HR practices
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time management, and multitasking abilities
• Excellent communication skills (both written and verbal) with the ability to interact at all levels of the organization
• Ability to maintain confidentiality and exercise discretion in handling sensitive matters
• High attention to detail and problem-solving skills
• Experience with payroll systems and HRIS is a plus