HR and Admin Assistant (Modderfontein)

SUMMARY:
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POSITION INFO:

Job Purpose:
The primary role of the HR and Office Administrator is to support the Human Resources department. This includes a range of administrative duties such as maintaining personnel records, managing HR documents, and other HR-related matters. Additionally, the HR and Office Administrator will be responsible for coordinating cellphone contract management, handling grocery shopping for the office, assisting the Compliance Manager with various tasks, and organizing payment and schedules for cleaning staff. This role is to ensure smooth and efficient office operations while maintaining a high level of confidentiality and professionalism.

PERSON SPECIFICATION
Qualifications & Experience:

• Grade 12
• Tertiary qualification (Degree or Diploma in Human Resources)
• 3 years’ experience as a HR Admin or Administrator.

Skills & Knowledge Required:

• Computer Literate (Word, Excel & Outlook) Strong Excel
• Knowledge of South African laws and HR compliance and regulations (Africa Laws would be advantageous)
• An understanding of, and insight into, the BCEA, LRA, OHS, EE and POPI Acts
• Able to work well under pressure/multitask
• Attention to detail
• Punctual & Deadline orientated
• Problem solving skills
• Ability to manage own time effectively

Personal Attributes:

• Written Communication - The ability to express ideas clearly in memoranda, reports, letters or other documents with appropriate organization and structure, correct grammar and language and terminology that is adjusted to the characteristics and needs of the audience.
• Verbal Communication - The ability to express ideas effectively in individual or group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience.
• Strategic Thinking - The ability to see the "big picture" and understand the drivers for organizational success.
• Leading Others - The ability to lead, motivate and empower others to reach organizational goals and to inspire others to work towards a desired future state.
• Conflict Management - The ability to effectively manage and resolve conflict situations in the workplace.
• Interpersonal Sensitivity - The ability to demonstrate an awareness of how others feel and its empathetic towards the needs and feelings of others.
• Teamwork - A genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively.
• Business Acumen - The ability to understand the key business issues and relevant external factors impacting on the success of the organization.
• Drive and Commitment - The ability to set and achieve the highest possible standards of performance for oneself. Portrays a strong bias towards action.
• Tenacity - The ability to stay with a position or plan of action until the desired objective is achieved or it is no longer reasonably attainable.
• Negotiation - The ability to effectively explore alternatives and positions in situations that consist of many different opinions and objectives in order to reach outcomes that gain all parties support and acceptance.
• Persuasiveness - The ability to communicate in a convincing manner and to influence people.
• Planning, Organizing & Controlling - The ability to establish courses of action for self and/or others to ensure the efficient completion and control of work.
• Task Structuring - Plans, prioritizes and structures own work, seeks closure, achieves own objectives and manages own time.
• Analytical Thinking - The ability to identify causal relationships or use inference chains to break a large problem into manageable pieces in a systematic manner.
• Judgement - The ability to evaluate information, carefully consider a wide range of possibilities and display logical reasoning.
• Decision Making - The ability to arrive at sound conclusions and/or decisions.
• Implementing Decisions - The ability to follow through on decisions and to take responsibility for the implementation thereof.
• Adaptability - The ability to maintain effectiveness when changes in the work environment take place.
• Motivation and Work Ethic - Must show enthusiasm and commitment in order to continually contribute towards maintaining standards of excellence. Must display a concern for fairness and justice. Must display high levels of integrity.
• Problem Solving & Decision Making - The ability to take initiative in routine decision-making and problem-solving situations is essential in order to make objective judgments.
• Must be able to cope with any problems and challenges.

JOB SPECIFICATION:
The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.

Full recruiting duties (360)

• Vacancy Approvals
• Sourcing of CV’s according to the businesses needs
• Screening of CV’s
• Interviewing candidates
• References checks
• Criminal checks
• Compiling and sending offer letters
• Onboarding by completing IT check
• Complete contract and starter pack
• Onboard new employee – training on policies and procedures, visions and mission, blueprints, medical aid, provident fund and KPI’s
• Submitting Medical Aid and Provident Fund to HR Team for submission
• Update movement sheet for payroll
• Performance Reviews
• Assist to gather documents for BBBEE Audit, Financial Year End Audit, BCEA Inspection, OHSA Inspection and COID Inspection
• Arrange for the necessary internal or external training
• Submit EFT’s for training
• Exit interviews
• UI19
• Salary Schedule
• Certificate of Service
• Maintenance of all employee files and related documents.
• Supporting all internal and external related inquires and requests
• Scheduling meetings and interviews
• Organizing company functions and team buildings
• Booking training for employees
• Drafting disciplinary action
• Capturing leave on SAGE Premier
• Engaging with employees
• Keep track of the driving performance monthly
• Assisting to capture and maintain records for the Skills Development Submission
• Assisting to capture and maintain records for the Employment Equity Submission
• Cellphone contract management
• Handling grocery shopping for the office
• Assisting the Compliance Manager with various tasks
• Organizing payment and schedules for cleaning staff

Working conditions: Hybrid and travelling may be required from time to time.