HUMAN RESOURCE COORDINATOR

SUMMARY:
Establishing and providing a professional and effective human resource service to managers and staff

POSITION INFO:

PEN is a non-profit organisation based in Pretoria with over 100 employees and operates in a multi-cultural and multi-sight context. Our vision is to create a South Africa where everyone can belong and thrive by helping people escape the poverty cycle. We operate on Christian values and principles.

Your:

• Qualification:
  • Specialized academic qualifications in Human Resource Management
  • Practical experience in end-to-end recruitment, dealing with and advising on employee relations issues, and implementing HR policies and procedures.
  • Experience in broader administration and bookkeeping advantageous.
• Competencies/Requirements:
  • Fluent in written and spoken English; speaking African languages is advantageous.
  • Must be able to work independently and as collaborative team member.
  • Attentional to detail and accuracy.
  • Strong organizational skills, ability to multitask, problem solve and manage time effectively.
  • Proficiency in MS Outlook, Word, Excel and PowerPoint.
  • Police clearance
  • Driver’s license (Advantageous)

will enable you to:

• Recruitment and selection:
  • Support job description development
  • Coordinate recruitment planning, advertising, and short-listing, selection interviews and tests, applicant response handling, due diligence checks and contracting
  • Support Cultural Manager with the induction of new staff members
  • Coordinate probation processes and reviews working closely with line managers.
• People management
  • Coordinate performance management reviews, working closely with line managers. Advise staff and managers on issues related to performance management, with the goal of building knowledge and capacity among staff.
  • Provide support and advice on employee relations matters to management and staff in line with PEN policies and procedures.
  • Support managers and staff with disciplinary and grievance procedures and facilitate disciplinary processes.
  • Coordinate, attend and document meetings or discussions where important staff/management issues are discussed
  • Keeps track of contract end dates, follows up with line managers and ensures that relevant processes and documents are in place
  • Administer employee termination procedures including exit interviews and the staff hand-over process, and staff leaving are provided with the necessary and completed documents.
• Renumeration and benefits, including payroll
  • Ensure timeous and accurate processing of payroll monthly
  • Support salary benchmarking and remuneration exercises
  • Administer leave management, offering support and advice to line managers and staff on leave policies and processes.
• Human resource administration
  • In conjunction with manager, develop and implement the Human Resources workplan.
  • Ensure effective and efficient administration of the HR processes.
  • Prepare and ensure timeous and accurate submission of HR data reports, including the Employment Equity Act.
  • Ensure the maintenance of an effective and compliant HR filing system, with proper files maintained for each staff member, while maintaining confidentiality.
  • Conduct regular audits of the HR Filling System, ensuring that signed contracts, necessary documents and amendments are always on file.
  • Supports payroll, donor and statutory audits by providing documentation from staff files as appropriate.
• HR and Policy Drive
  • Develop and manage communication, implementation, monitoring and review of all human resource policies.
  • Provide advice and guidance to line managers on relevant areas of the employee life cycle and staff-related issues.
• Other
  • Support finance team with processing and administrative tasks, when needed.