SUMMARY:
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POSITION INFO:
- Overview of the Services
My client requires a successful service provider to provide to my client with professional services of an experienced and qualified Network and Infrastructure / consultant to manage, coordinate and fulfil the work and deliverables associated with the below tasks / requirements.
- Objectives
Strategic and competitive procurement of goods and services. Perform market trend analysis, contract negotiations and build relationships with relevant stakeholders.
- Scope of Work
- Commodity Sourcing & Procurement:
- Identify and source the best suppliers for the specific commodities required by the organization.
- Negotiate prices, terms, and contracts with vendors to secure favourable deals.
- Ensure the timely and cost-efficient supply of commodities.
3.2 Market Analysis and Strategy Development:
3.2.1 Monitor and analyse market trends, price fluctuations, and supply chain risks for the commodities.
- Develop procurement strategies based on market insights to reduce costs and maximize value.
- Stay informed about regulatory changes or innovations related to the commodity.
- Supplier Relationship Management:
3.3.1. Build and maintain strong relationships with key suppliers and stakeholders.
3.3.2 Resolve any disputes or issues with suppliers to ensure smooth operations.
- Evaluate supplier performance regularly and identify opportunities for improvement.
3.4 Risk Management and Compliance:
3.4.1 Assess risks associated with commodity procurement, such as supply disruptions or price volatility.
3.4.2 Ensure compliance with company policies, industry regulations, and ethical standards.
- Implement contingency plans for supply chain disruptions.
- Inventory and Supply Chain Coordination:
- Collaborate with all stakeholders to ensure commodities are delivered on time and in the right quantities.
- Monitor inventory levels to avoid stockouts or overstocking.
- Optimize the supply chain process to reduce lead times and costs.
- Cost Control and Budget Management:
- Manage budgets for commodity procurement and identify opportunities for cost savings.
- Track and report commodity expenditure, ensuring alignment with financial goals.
- Ensure that purchases align with company spending limits and policies and procedures as stipulated on the DOAD.
- Collaboration with Internal Teams:
- Work closely with all stakeholders.
- Provide regular updates to senior management on commodity procurement status, cost trends, and supply chain performance.
The successful service provider must adhere to the following standards:
4.1 Prince2
4.2 PMBOK
4.3 COBIT (
4.4 OHS (
4.5 DHET Norms and Standards
4.6 SANS(
4.7 ISO 9001 (
4.8 ISACA (
4.9 ITIL (
4.10 AVIXA (
4.11 ICASA standards (Electronic Communication — Independent Communications Authority of South Africa (icasa.org.za)
4.12 ANSI/TIA/EIA-559-B: Commercial Building Standards for Telecommunication Pathways and Spaces
4.13 ANSI J-STD-607-A: Commercial Building grounding (earthing) and bonding requirements for telecommunications, 2002
4.14 ANSI/TIA/EIA-758: Customer-owned outside plant telecommunications ICTI standard, 1999
4.15 Cisco's Quality Management System is certified by International Standard Organization (ISO 9001:2015. (
4.16 Institute of Electrical and Electronics Engineers (IEEE 802.11 is a wireless standard with the following variations IEEE 802.11, IEEE 802.11r, IEEE 802.11g, IEEE 802.11a, IEEE 802.11b, IEEE 802.11ax, IEEE 802.11ac, IEEE 802.11e and IEEE 802.11g (
4.17 Switching equipment IEEE 802.1as, IEEE 802.1s, IEEE 802.1w, IEEE 802.1x, IEEE 802.1x-Rev, IEEE 802.3ad, IEEE 802.3af, IEEE 802.3at, IEEE 802.3bz, IEEE 802.3x full duplex on 10BASE-T, 100BASE-TX, and 1000BASE-T ports (
- Service Provider Responsibilities
- Commodity specialist consulting services will be responsible for IT network and infrastructure procurement with broad understanding of the following technical areas:
- Network and communication infrastructure.
- Service and storage infrastructure.
- Operating systems and platforms.
- Databases and databases management systems.
- Cloud computing and virtualization.
- Cybersecurity and data protection.
- IT infrastructure monitoring.
- From time to time and on written notice designate other persons to act as its representative. This representative will liaise with the University as often as required for the efficient implementation of the project and is authorised to transmit instructions from the successful service provider to the University.
- Assign a personnel staff complement sufficient both in numbers and skills to ensure due and proper performance of its obligations.
- Perform the services with due care and skill and in accordance with the degree of skill, care and diligence normally exercised by recognised professional persons or firms who supply services of a similar nature.
- If and whenever the client gives it written notice of any deficiencies in performing its obligations hereunder, acknowledge such notice in writing within 5 (five) days.
- Provide continued training and development for all its personnel in those skill areas relevant to the performance by the successful service provider of its obligations under the scope of work.
- Ensure that the goods and services will be fit for the purposes for which these types of goods and services are commonly required and for any other purposes described in the scope of work.
- Ensure that it and its personnel comply with all applicable laws and the client’s rules, regulations and policies, procedures and standing orders, as may be amended from time to time. Without limiting the generality of this, the successful service provider must comply with applicable legislation relating to the rendering of the services and delivery of the goods.
- Provide skills transfer and knowledge transfer over the duration of the project to the client and its personnel.
- Keep statistics, minutes and other records required by legislation on file and available for inspection by the client’s appointed administrator or auditor.
- Ensure confidentiality and non-disclosure of the sensitive information that is collected and processed by the Solution, in addition, information that is shared or disclosed or at its and its personnel’s disposal.
- Provide reporting required upon request.
- Responsibilities
- My client will:
- Provide the successful service provider with necessary access (where appropriate) to the client precincts and I.T systems.
- Make information available for the successful service provider to deliver its obligations.
- Notify the successful service provider of any deficiencies; and
- Pay the successful service provider.
- Acceptance Criteria
- The successful service providers services will be considered accepted by the client when:
- The services provided are fit for the purpose, suitable quality and within budget.
- All the client’s requirements have been met and satisfy the needs as set out in this Scope of Work.
The successful service provider agrees that payments will be dependent on the successful completion of milestones/deliverables. The successful Service Provider will be required to provide proof of milestone / deliverable completion.
- Project Plan (Deliverables and Delivery Schedule)
The successful service provider must provide a detailed and comprehensive project plan for the consulting work required including the following:
- Knowledge transfer to internal team – Provide comprehensive training and support to ensure the internal team acquires the necessary skills and expertise.
- Practical framework development – Design and deliver customizable framework that can be directly implemented within the university to address specific business needs.
- Advisory services for business requirements and case definition – Offer expert guidance, informed by through market research, to assist in defining the business requirements and developing a robust business case.
- Weekly progress updates – Provide consistent, detailed feedback on the status of procurement activities and ongoing market research to ensure alignment and continuous improvement.
Comprehensive risk analysis must be performed by the successful service provider at the start of the project to the clients continuous risk management will be performed throughout the life cycle of the project by the successful service provider.
- Service Levels
- The successful service provider agrees to always adhere to the following service levels:
- Have continuous progress meetings with the clients project representative.
- Escalate delays timeously to the client project representative.
- Escalate delays in adhering to the agreed project timelines.
- Raise any scope changes directly with the client project representative and only action changes based on relevant client approval structures.
