IT Project Administrator

Job Purpose:
As an IT Project Administrator, you will play a key role in coordinating IT project activities—from day-to-day task management to strategic initiative oversight. You’ll ensure smooth collaboration across teams, maintain clear stakeholder communication, and drive projects in alignment with business goals.

Key Responsibilities:

• Develop and execute project communication plans, breaking down initiatives into actionable tasks with clear timelines.

• Oversee strategic project initiatives, ensuring they align with organizational objectives.

• Work closely with stakeholders and internal teams to define project scope, requirements, and deliverables.

• Lead cross-functional collaboration, ensuring seamless coordination between departments.

• Maintain comprehensive project documentation, including plans, milestones, reports, and management tools.

• Monitor project timelines, track progress, and proactively address deviations.

• Gather necessary project inputs (e.g., user/client requirements, case studies).

• Advise leadership on project performance, resource allocation, and process improvements.

• Act as the Single Point of Contact (SPOC) for stakeholders, resolving issues and driving solutions.

• Support change management as projects evolve to meet business needs.

• Mentor junior project administrators and team members.

• Continuously refine project methodologies and tools to enhance efficiency.

Requirements & Skills:

• 5+ years of experience as a Project Administrator, Project Manager, or similar senior role.

• Bachelor’s degree in Business Administration, Management, or a related field.

• Strong leadership skills with the ability to influence and drive project success.

• Exceptional organizational, multitasking, and time-management abilities.

• Excellent communication & stakeholder management skills, including executive-level presentations.

• Experience working in cross-functional teams, managing multiple priorities.

• Knowledge of IT environments & project lifecycles (a plus).

• Ability to create and interpret flowcharts, schedules, and reports to track progress.

• Agile methodology experience (highly desirable).

• Proven ability to optimize workflows, implement best practices, and drive operational efficiency.

This role is ideal for a proactive, consultative professional who thrives in a collaborative IT environment and excels at stakeholder engagement.