Internal Marketing Assistant

SUMMARY:
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POSITION INFO:

Core Knowledge & Skills:

• MATRIC + 5 YEARS SHIPPING EXPERIENCE
• RELEVANT SHIPPING COURSES
• HIGH LEVEL WORK ACCURACY
• FULLY COMPUTER LITERATE – MS OFFICE, EXCEL, WORD, OUTLOOK AND POWERPOINT
• EXCELLENT INTERPERSONAL SKILLS (WRITTEN AND VERBAL COMMUNICATION SKILLS)
• EXCELLENT CUSTOMER SERVICE RELATIONSHIP SKILLS
• KNOWLEDGE OF CLIENTS AND MARKETS
• KNOWLEDGE OF RESTIRCTIONS ATG VARIOUS PORTS AND COMMODITIES

DUTIES:

1. Bookings for all trades – Dry and Reefer
2. Firming up of bookings prior to firm stacks
3. Rechecking rates on bookings prior to stacks firming
4. Verifying of DG and non DG lists
5. Application for acceptance of hazardous cargo/special equipment and stowage requests. Update LMS addon to obtain DG certificates.
6. Amending routing or connecting vessels as per Trade instruction
7. Send email to respective POD for all freight collect shipments
8. Daily updating of EDI, which is downloaded into Dinamix – importing of vessel files 3 times a day
9. Clearing of errors on Dinamix after EDI processed
10. Requesting for space from Branches when allocation has been reached.
11. Assisting customers with e-Commerce support ie. Customer creation/ Registration and log in/booking capture
12. Approving e-Commerce Customers
13. Customer Code creation on LMS and Dinamix
14. Requesting KYC documentation from clients and Customer integration updates in LMS
15. Daily telesales – minimum of 10 calls per day and reported daily. Canvassing for both import/export bound cargoes
16. Updating of export client stats for all trades
17. Customer record update (All trades).
18. Monthly allocation report for all trades
19. Compile weekly sales meeting minutes.
20. Prepare e-commerce report and submit to WARO every Friday.
21. Capture stats in Dinamix for both imports and exports. Follow ups with Branches to ensure import and export manifests are completed for month end reporting
22. Submitting surveys for new trades
23. Negotiate and quote freight rates upon approval and send to clients
24. Requesting rates and free time from MD
25. Application for detention and demurrage requests
26. Assisting internal and external customers with queries. Assist both import and export clients with queries and transshipment details on both import/export legs
27. Export RFA’s and Free time for all shipments to be done and approved prior vessel ETD
28. Advise clients of all new increases of rates/BAF/surcharges, etc.
29. Managing mail queue. General typing and filing
30. Attend annual Marketing Conference
31. Assist with cocktail function if in Durban
32. Give clear handover info to Customer Service / customer profile update
33. Supports the Sales Executives he/she is working with and handles incl. commercial follow up activities such as customer request and issue handling.
34. Production of Sales materials to be used by Sales Executives
35. Compiles local tenders (Requesting of freight rates from Trade management to arrange and provide bidding confirmation to customers)
36. Follow-up with key customers on performance rates quarterly and monthly spot rates / monitor rates about to expire and lead the renewal process
37. Perform market identification and feed Sales Exec and Inside Sales with new prospects
38. Provide up-to-date market situation & weekly summary report of each trades to PIL management
39. Track the VAS performance and push for more
40. Following payment settlement from customer