Invoicing Administrator

Recruiter:

Fempower

Job Ref:

PT007243/Admin

Date posted:

Friday, March 25, 2022

Location:

Secunda, South Africa

SUMMARY:
An opportunity is available for an Invoice Administrator to be based in the Secunda, Mpumalanga area. This will be a FTC for 8 months.

JOB DESCRIPTION:

Requirements:

2 to 5 years’ sales and recruitment administration experience
Computer literate (MS Office: Excel, Word, PowerPoint, Outlook)
Valid driver’s license and own vehicle (essential)
Speak and write English formally and professionally
Third language will be an advantage
Ability to communicate and work closely with staff and Management
Willing to work under extreme pressure and sense of urgency
Accurate invoicing
Reporting and data capturing
Knowledge of generating Purchase Order’s on the system
Knowledge of Sasol account administration and invoicing duties
Ability to work towards deadlines and in a team
Ability to work at fast pace
Remain self-motivated and use initiative at all times

Duties and Responsibilities:

Ensure that all documentation is up to system standard as well as policies and procedures based on specific functions
Assist with wage or invoice queries from branch level to inform Head Office
Record and update the invoice tracking sheet (JCC lists) on Excel on a regular basis, including shutdown
and updating of services on the entry sheets (including Shutdown)
Printing of invoices received from Head Office
Printing JCC’s and H1 reports for Sandton, Sasolburg, Secunda and shutdown to be submitted to the client for approval
Submitting JCC’s with supporting documents to Sasolburg, Sandton, Secunda and shutdown clients for approval
Record keeping, updating and daily follow up on outstanding JCC’s submitted to Sandton, Sasolburg and Secunda including shutdown
Assist with the Excel sheet for payments received from client
Filing and general admin duties
Perform purchase order recons on the Sasol accounts
Assist with duties concerning Ariba when needed
Handle and assist with Sasol audit findings as and when requested and the follow up thereof
Assisting with Secunda shutdown invoicing (High volume invoicing)
Ensure the accuracy of invoices before submitting to the client
Ensure the accuracy of invoices and supporting documents before submitting for service entry
Shutdown invoice tracking
Regular follow ups on outstanding invoices / supporting documents
Perform accurate purchase order recons after order end date and advise when a final service entry is submitted

Please note should you not receive a response within 7 business days of applying, you may consider your application as being unsuccessful.

Please note that appointments will be made in line with the Company's EE targets.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Invoicing Administrator

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