Invoicing Clerk

SUMMARY:
We are assisting our client in recruiting for an experienced Invoicing Clerk who has a high attention to detail and excellent organizational skills.

POSITION INFO:
Job summary:
The Invoicing Clerk is responsible for managing invoicing and administrative tasks related to brokerage, transport, and
intercompany expenses. This role requires a high level of attention to detail, excellent organizational skills, and the ability tocollaborate effectively with internal and external stakeholders to ensure accurate record-keeping and timely payments

Key Responsibilities:

• Invoicing – Brokerage:
• Prepare and process invoices related to brokerage services, ensuring accuracy and compliance with agreed-upon rates and terms.
• Maintain updated records of all brokerage transactions and communicate with the finance team to resolve any discrepancies.
• Transporter Goods Receipt Vouchers (GRVs):
• Capture and process transporter GRVs, ensuring all entries are complete and correctly allocated.
• Collaborate with the logistics and operations teams to ensure timely receipt and verification of transporter documents
• Sundry Expense Captures:
• Capture and process sundry expenses, ensuring all necessary approvals and supporting documents are attached.
• Record and track miscellaneous company expenses and ensure timely payment
• Credit Guarantee Correspondence:
• Manage correspondence with credit guarantee providers, ensuring proper documentation and follow-ups.
• Monitor the status of credit guarantees and update relevant departments on any changes
• Payment Packs Processing:Prepare and process payment packs, ensuring all documentation is accurate and complete.
• Collaborate with the finance team to facilitate timely payments to suppliers and service providers
• Intercompany Invoicing and Expense Capturing:Prepare and process intercompany invoices and expenses, ensuring compliance with internal policies.
•  Reconcile intercompany accounts and address any discrepancies in a timely manner

• Matric / Grade 12 Essential (non-negotiable)
• A qualification in finance, accounting, or a related field is an advantage

• 2+ years of experience in an invoicing, accounts payable, or related administrative role.
• Experience in the transport, logistics, or brokerage industry is preferred

• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office (especially Excel) and accounting software.
• Excellent communication skills, both verbal and written.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and time management skills.
• A proactive attitude and the ability to work independently and in a team