Jnr Buyer & Buyers Assistant

SUMMARY:
Is your strength interpretating clients design briefs with an eye to develop production specifications? 

Must be proficient in excel, strong analytical skills with experience in budgets and cost control.

This position is responsible for assisting with the procurement of goods, creating and managing purchase orders, servicing a large International scope of clients, developing solid supplier relationships ensuring timely delivery of goods.

After 3 months training this position will become hybrid, 3 days in office in Cape Town CBD, and 2 days remote.

POSITION INFO:
REQUIREMENTS
 

• 4-5 years of experience in supply chain, procurement, cost estimation, or project coordination
• Experience in interpreting design briefs and developing production specifications
• Proficiency in Microsoft Excel and project management tools
• Strong analytical skills with experience in budgeting and cost control
• Experience in preparing client landed cost estimates and quotations for projects
• Ability to work with international suppliers and manage multiple tasks
• Comfortable working across different time zones
• Excellent organizational and communication skills
• Knowledge of shipping processes is advantageous
• Experience with Adobe Illustrator is advantageous

• Production & Supplier Coordination
• Track manufacturing progress at partner factories in China
• Communicate with suppliers to ensure production timelines are met
• Report on production delays and assist in resolving bottlenecks
• Client Design Brief & Specification Development
• Assist in interpreting client design briefs for various projects
• Work with the Project Manager to translate design requirements into clear production specifications
• Ensure specification briefs are accurately documented and communicated to suppliers
• Cost Estimation & Client Quotations
• Prepare cost estimates and quotations to clients based on project requirements
• Analyse budget allocations and production costs to ensure cost efficiency and competitiveness
• Assist in negotiating pricing with vendors while maintaining margins
• Purchase Order & Documentation Management
• Process and manage purchase orders (POs) to vendors accurately and efficiently
• Ensure all necessary documentation and approvals are completed
• Maintain organized records of transactions, cost breakdowns, and supplier agreements
• Project Coordination & Reporting
• Assist in tracking project timelines and milestones in coordination with the Project Manager
• Prepare reports on production status, costs, and supplier performance
• Document issues, resolutions, and opportunities for process improvement