Junior Admin Assistant - Durbanville

SUMMARY:
This is a new position, a Junior Administrator who will help with the administration and coordination of the office

POSITION INFO:
Job Specification
Our client provides end-to-end engineering services for commercial vehicle engineering and development
Their solutions include zero-emissions
Also offer solutions for other advanced vehicle technologies such as ADAS, vehicle autonomy and telematics
Their services are turnkey solutions that are validation tested and ready for mass production
Their product development expertise includes medium and heavy-duty commercial vehicles
Reception
Employee enquiries
Receive guests
Sign for parcels
Telephone (Answer and forward calls)
Registers
Maintain & update
Door logs + tag management
Parking (allocations and management)
General Admin
Petty Cash
Library (Engineering)
Procurement (Office supplies)
Shopping (supplies)
Training
Arrange for OHS training and keep files updated
Travel Desk Management
International and Domestic
Flights, accommodation, car rental, allowance
Log ticket on Intranet
Travel report (weekly)
Special Projects
Special once-off requests from Management
Year-end function and Events
Maintenance of office and equipment
HR Registers
Maintain and updates
Time and Attendance (daily)
Leave, sick + collective agreements
Lead Engineer leave summary (weekly report)
Billing Cycle Report (net hours)
Induction and Orientation
New employee's arrival, induction, and office orientation
Policies (leave/parking/door log system/travel)

Minimum Requirements
Diploma in Office Administration or equivalent
Grade 12 with Pure Maths
Management of Company Travel Desk
HR experience would be a benefit
1-3 years experience in a similar role
Understanding of the Company Admin Systems
Excel & Office 365
Valid driver's license and own vehicle
Home internet access (preferably fibre)
Strong mathematical skills
Focused & performance driven
Excellent writing & communication Skills (English & Afrikaans)
Administratively strong with attention to detail
Team "player"
Strong work ethic
Strong numerical orientation
Critical and analytical capability
Emotional intelligence and the ability to perform under pressure
Pro-active approach to work, problem-solving
Learning agility and curiosity
Passionate ownership of results


Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so