Junior Admin Assistant - Durbanville

Job Specification
Reception
Employee enquiries
Receive guests
Sign for parcels
Telephone (Answer and forward calls)
Registers (Maintain & update)
Door logs + tag management
Parking (allocations & management)
General Admin
Petty Cash 
Library (Engineering)
Procurement (Office supplies)
Shopping (supplies)
Training
Arrange for OHS training & keep files updated
Travel Desk Management (International & Domestic)
Flights, accommodation, car rental, allowance
Log ticket on Intranet
Travel report (weekly)
Special Projects
Special once-off requests from Management
Year-end function & Events
Maintenance of office and equipment
HR Registers (Maintain & updates)
Time & Attendance (daily)
Leave, sick + collective agreements.
Lead Engineer leave summary (weekly report)
Billing Cycle Report (net hours)
Induction & Orientation:
New employee's arrival, induction, and office orientation
Policies (leave/parking/door log system/travel)

Minimum Requirements
Diploma in Office Administration or equivalent
Grade 12 with pure Mathematics, not Maths Literacy
Management of Company Travel Desk 
PA experience
HR experience would be a benefit 
1-3 years experience in a similar role
Valid driver's license and own vehicle
Home internet access (preferably fiber)
Focussed & performance driven 
Excellent writing & communication Skills (English & Afrikaans) 
Administratively strong with attention to detail
Team "player"
Strong work ethic
Strong numerical orientation - Mathematics in Matric
Critical and analytical capability
Emotional intelligence and the ability to perform under pressure
Pro-Active approach to work, problem-solving
Learning agility and curiosity
Passionate ownership of results
Understanding of the Company Admin Systems
Excel & Office 365
Strong in Maths

Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only shortlisted candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client's BEE requirements