Junior Administration Assistant / Receptionist

SUMMARY:
Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Receptionist to join their team. This position plays an integral part of the administrative support of the company.

POSITION INFO:
Requirements:

• 1 years’ experience in a similar role
• Computer literate
• Bilingual in Afrikaans and English
• Matric certificate with Mathematics
• Detail orientated and time management skills.
• Diploma in Office Administration or equivalent.
• Ability to handle workload with discretion.
• Computer literate.
• Must have time management and organizational skills.

• Answering and directing the calls.
• Managing the boardroom bookings for meetings and interviews.
• Preparation of onboarding gifts and doing an office tour with the new employees.
• Ordering of office supplies and stationery.
• Managing the cleaning staff’s schedules and duties.
• Managing the access tags, office keys and assignments.
• Filing and maintaining a record of key and tag forms and waiver forms.
• Updating of the register with the keys, tags and forms.
• Sending an email out for staff members birthdays.
• Management of the aircon, kitchen equipment, chairs and desks and the building.
• Allocating contact people at the security company.
• Downloading of the door log reports and maintaining the attendance register.
• Maintaining annual, sick and family responsibility leave register.
• Informing management regarding sick leave and follow up on outstanding leave entries.
• Comparison of leave on timesheets on sage.
• Filing and maintaining records of manual leave applications.
• Update the list for parking and allocation of parking to new employees.
• Update and maintain the parking register and allocations.
• Submit new allocations, payments for payroll deductions and ordering of parking plates.
• Planning of the events for the company, including booking of the venues, DJ services and entertainment.
• Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.