Junior Administration Assistant / Receptionist

Recruiter:

Persona Staff

Job Ref:

CPT005112/N

Date posted:

Friday, November 22, 2024

Location:

Capetown, South Africa

SUMMARY:
Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Receptionist to join their team. This position plays an integral part of the administrative support of the company.

POSITION INFO:
Requirements:

1 yearsâ experience in a similar role
Computer literate
Bilingual in Afrikaans and English
Matric certificate with Mathematics
Detail orientated and time management skills.
Diploma in Office Administration or equivalent.
Ability to handle workload with discretion.
Computer literate.
Must have time management and organizational skills.

Responsibilities:

Answering and directing the calls.
Managing the boardroom bookings for meetings and interviews.
Preparation of onboarding gifts and doing an office tour with the new employees.
Ordering of office supplies and stationery.
Managing the cleaning staffâs schedules and duties.
Managing the access tags, office keys and assignments.
Filing and maintaining a record of key and tag forms and waiver forms.
Updating of the register with the keys, tags and forms.
Sending an email out for staff members birthdays.
Management of the aircon, kitchen equipment, chairs and desks and the building.
Allocating contact people at the security company.
Downloading of the door log reports and maintaining the attendance register.
Maintaining annual, sick and family responsibility leave register.
Informing management regarding sick leave and follow up on outstanding leave entries.
Comparison of leave on timesheets on sage.
Filing and maintaining records of manual leave applications.
Update the list for parking and allocation of parking to new employees.
Update and maintain the parking register and allocations.
Submit new allocations, payments for payroll deductions and ordering of parking plates.
Planning of the events for the company, including booking of the venues, DJ services and entertainment.
Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.

To apply, please send your CV to Â
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Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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