Junior Administrative Assistant to Portfolio Body Corporate Manager - Milnerton

SUMMARY:
Junior Administrative Assistant to Portfolio Body Corporate Manager - Milnerton

POSITION INFO:

Junior Administrative Assistant to Portfolio Body Corporate Manager

Salary: R 10 000.00

Milnerton

Looking to start your career in property management with an opportunity to learn and grow? A boutique real estate agency, specializing in sales, rentals, and body corporate/sectional title management, is seeking a dedicated Junior Administrative Assistant to support the Portfolio Body Corporate Manager.

 Overview: 

As an essential part of the team, you will assist the Portfolio Manager in handling day-to-day tasks, ensuring smooth operations, and providing top-notch service to our clients. This entry-level role is ideal for someone who is tech-savvy, highly organized, and excited to develop their skills in the body corporate management field. If you''re proactive, dependable, and ready to join a dynamic team, we''d love to hear from you!

Key Responsibilities:

• Answer and screen calls for the Portfolio Manager, providing first-line support to owners, tenants, and trustees.
• Handle walk-in client inquiries, assisting with access tags, remotes, and any general questions or concerns.
• Prepare, send, and follow up on notices for breaches of conduct rules and handle related administrative tasks.
• Coordinate with contractors and follow up on maintenance and repair requests to ensure timely resolution.
• Maintain accurate records of communications and actions in Google Workspace and WeConnectU (experience with WeConnectU is a plus).
• Assist in scheduling and organizing meetings, preparing agendas, and taking notes as required.
• Provide general office support, including filing, scanning, and updating client information.

Requirements:

• Tech-Savvy: Proficient in Google Workspace (Docs, Sheets, Calendar) with a knack for quickly learning new software (WeConnectU knowledge is an advantage).
• Excellent Communication Skills: Calm, friendly, and professional demeanour with the ability to handle client interactions effectively and with patience.
• Strong Organizational Skills: Detail-oriented, able to multitask, and prioritize workload effectively.
• Problem-Solver: Able to think on your feet, provide solutions, and handle issues with a positive attitude.
• Willingness to Learn: Eager to gain knowledge in body corporate and sectional title management and grow within the department.