Junior Administrative Assistant/Receptionist - Durbanville

SUMMARY:
Junior Administrative Assistant/Receptionist position available in  Durbanville, to form part of our client's administrative team, with the ability to fit into the DNA of their dynamic company culture that embraces change

POSITION INFO:
Job Specification
They provide end-to-end engineering services for commercial vehicle engineering and development 
Our solutions include zero emissions such as battery electric- and fuel cell- as well as hybrid- or conventional-powered products
Their product development expertise includes medium and heavy-duty commercial vehicles in applications such as delivery, bus, motorhome, off-highway, refuse and several other specialized and vocational vehicle markets
Junior Administrative Assistant/Receptionist oversees reception duties and administrative tasks and supports new employee onboarding 

Reception Duties
Answering and directing phone calls
Booking boardrooms for meetings, interviews, etc
Prepare onboarding gift bags
Office tour for new employees
Ordering of office supplies (milk, coffee, tea, sugar, cleaning supplies)
Ordering of stationery
Manage cleaning staff and her schedule/duties
Access tag and office key management and assignment
File and maintain a record of key and tag forms
File and maintain a record of waiver forms
Update register for keys, tags and waiver forms
Sending Happy Birthday email
General Office Maintenance
Aircon
Kitchen equipment
Chairs and desks
Building (office)
Alarm and Security Management:
Allocate contact persons at CDF
Keep track and arrange maintenance to be done regarding Olarm App and the office’s Alarm system

Leave and Attendance Management
Downloading of door log reports
Maintaining Attendance Register
Maintaining Annual, Sick and Family Responsibility Leave Register
Inform management when sick leave is taken
Follow up on outstanding leave entries on Sage
Compare Leave on Timesheets and Sage
File and maintain a record of manual leave applications

Parking Management
Update waiting list
Allocate parking to new employees
Update and maintain parking register and allocations
Submit new allocations/payments for payroll deduction
Ordering of parking plates
Planning of social events (braai’s, yearend functions etc)
Booking of venues, DJ, entertainment etc
Sending out invitations
Purchasing of food and beverages according to dietary requirements

Minimum Requirements
Diploma/Degree in Office Administration or equivalent would be an advantage
Fully bilingual in English and Afrikaans
Driver licence
Grade 12 with Math (Pure mathematics)
0-2 years of experience in a similar role, would be an advantage
Proficient in Microsoft Excel, Word, and Outlook
Strong critical thinking and problem-solving skills
Attention to detail and accuracy in work
Ability to handle confidential information with discretion
Excellent organizational and multitasking abilities
Excellent writing & communication Skills (English & Afrikaans)
Outstanding organisational and time management skills


Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so