Junior Administrative Assistant/Receptionist - Durbanville

SUMMARY:
Junior Administrative Assistant/Receptionist position available in  Durbanville, to form part of our client's administrative team, with the ability to fit into the DNA of their dynamic company culture that embraces change

POSITION INFO:
Job Specification
They provide end-to-end engineering services for commercial vehicle engineering and development 
Our solutions include zero emissions such as battery electric- and fuel cell- as well as hybrid- or conventional-powered products
Their product development expertise includes medium and heavy-duty commercial vehicles in applications such as delivery, bus, motorhome, off-highway, refuse and several other specialized and vocational vehicle markets
Junior Administrative Assistant/Receptionist oversees reception duties and administrative tasks and supports new employee onboarding and the Marketing Team
This role requires strong organizational skills and effective communication to maintain office efficiency and provide a positive experience for visitors and employees

Assets Management
Keep accurate records of company assets.
Work with relevant departments to ensure proper asset allocation

Reception Duties
Control door access and maintain a secure environment
Welcome individuals arriving for interviews and assist with CV printing

Administrative Tasks
Monitor and determine future consumable quantities for office supplies
Place orders for office supplies and manage deliveries
Coordinate and control stationery supplies
Liaise with service providers for office maintenance needs
Label and track equipment, maintaining asset records
Manage parking allocations, office access, keys, and remotes
Update office procedures, including kitchen and internal protocols
Handle ad-hoc office administrative tasks as required

New Employee Administration
Prepare and assemble onboarding packs for new employees
Ensure all necessary equipment and resources are ready for new employees
Assist the IT department in setting up new employee PCs

Support for the Marketing Team
Collaborate with the Marketing Team on various administrative tasks and projects as needed

Minimum Requirements
Diploma/Degree in Office Administration or equivalent would be an advantage
Fully bilingual in English and Afrikaans
Driver licence
Grade 12 with Math (Pure mathematics)
0-2 years of experience in a similar role, would be an advantage
Proficient in Microsoft Excel, Word, and Outlook
Strong critical thinking and problem-solving skills
Attention to detail and accuracy in work
Ability to handle confidential information with discretion
Excellent organizational and multitasking abilities
Excellent writing & communication Skills (English & Afrikaans)
Outstanding organisational and time management skills


Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so