Junior Bookkeeper

Roles and Responsibilities

Cashbook

•Cashbook processing
•Cashbook reconciliation
•Accurate record keeping
Accounts Payable (Local suppliers)
•Capturing of supplier invoices and matching GRN’s
•Ensuring all invoices matches PO’s and GRN’s
•Ensuring invoices are accurately and timeously processed within the General Ledger
•Capturing of Credit notes
•Liaising with Suppliers and relevant Supervisors (people responsible) to resolve queries
•Ensuring all invoices reflects on monthly statement
•Preparing Trial balances for monthly recon’s
•Monthly Reconciliations
•Paying Local Suppliers on behalf of Company
•Processing supplier payments
•Compiling new credit applications
•Electronic Filing

Accounts Payable (Foreign suppliers)

•Fixing of Purchase Order’s Exchange Rates
•Capturing of Supplier Invoices to relevant General Ledger accounts
•Preparing Payment batches received from Manager
•Requesting payment requisitions for Payment batches from Operations
•Ensuring all relevant documents are attached for submission
•Capturing information on ABSA global/NEDBANK accurately and timeously (Remittances)
•Emailing Application’s for Payment to ABSA with all relevant documentation
•Emailing Remittances
•Emailing Proof of payments

Wages (backup role)

•Responsible for the preparation of Daily and Weekly timesheets for employees including casual staff on the Biometric system (This includes registering new employees, enrolling fingerprint, capturing sick notes, leave, public holidays, overtime hours and rectifying any discrepancies.
•Review and ensure accuracy of approved overtime
•Handle the administration of the Biometric system
•Rectifying clocking errors authorised by Production Manager
•Maintain employee records, ensure that employee changes are entered correctly and made on a timely basis.
•Review changes for proper authorization
•Generating reports for Supervisors (Absenteeism, Lateness, Sick Leave Cycles, etc.)
•Preparing Import Batch
•Preparing Upload Reference for Payroll
•Maintain employee confidence and protect payroll operations by keeping information confidential
•Electronic Filing

General Ledger

•Reconciliation of GL accounts
•Preparation for Annual Audit.

Key Skills
Proficient in Microsoft Excel, Outlook
Syspro experience beneficial
Pastel Payroll experience beneficial