Junior Buyer

Our client in the furniture manufacturing industry is looking for a vibrant junior buyer to join their procurement department!

Job Knowledge, Skills, and Experience:

• Grade 12 Certificate
• At least 3 years of experience in a similar role
• Computer literate (Excellent Excel skills)
• SYSPRO experience is a must
• Have a sense of urgency, a problem solver with an analytical mindset with good inter-personal skills
• Must have negotiating skills
• Experience in the manufacturing industry

Summary of Position:

• Strong negotiation skills
• Develop strong relationships with suppliers
• Strong communications skills between suppliers, co-workers, and hod’s
• Ability to make decisions under pressure
• Locate vendors of materials, equipment, or supplies, and set up interviews with them and the HOD to discuss future business
• Under limited supervision, perform duties related to the purchasing of services, supplies, and equipment
• Generate purchase orders ensuring the correct price is used for stock items(contract pricing/supplier price list and for non-stock items as per the approved quote)
• Resolve problems and issues arising from buying
• Follow up on orders and deliveries on a daily basis and give feedback to stores and the hod on any delays in raw material deliveries.
• Any other reasonable requests in line with the position and/or knowledge and experience

Key Performance Area's:

1. Adequate and continuous supply of materials

•  Ensure that raw material requirements are met. Monitor raw material stock levels (Min / Max)

2. Preferred Suppliers

• Ensure that preferred suppliers are selected on valid criteria
• Ensure that preferred supplier files and price lists are intact and regularly updated, reviewed, and saved on the G drive
• Ensure that orders are placed at valid preferred suppliers only
• Monitor price increases

3. Purchase requisitions for inventory items

• Ensure that purchase requisitions received by various departments within the organization are valid, correctly authorized, and for the correct quantities as well as discussed daily during the production meeting
• Ensure correct quotations are obtained for requisitions
• Ensure the purchase requisition process is completed

4. Purchase orders for inventory items

• Place Purchase orders for stores and consumable stores as well as all miscellaneous items with valid requisitions with preferred suppliers
• Processed purchase orders must be entered correctly, accurately calculated, and recorded
• Ensure that the correct quantity of goods is received as per the purchase order.
• Ensure order confirmations and Invoices are obtained from the supplier and attached to the purchase order
• Request payments for COD suppliers, forward POP’s and expedite until completed
• Ensure all queries are dealt with timeously
• Expedite orders daily
• Assist with the day-to-day maintenance of operation and service requests such as collecting skip waste bins, forklift servicing, and fiber/foam deliveries.