SUMMARY:
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POSITION INFO:
Job Description/Duties:
Accounts Payable Management:
· Process and manage all creditor invoices, ensuring accuracy and proper authorization.
· Review purchase orders, goods receipts, and vendor statements to ensure correct payments are made.
· Prepare and reconcile payment runs, ensuring timely payments to creditors while adhering to payment terms.
· Capturing of non-stock orders – allocate to correct nominal ledger account and applicable cost centre.
· Capturing of fixed asset additions to correct ledger account.
· Download and follow up on outstanding GRN report to clear all outstanding GRN’s in required timeframe.
· Inter-company creditor reconciliations.
Vendor Relationship Management:
· Communicate effectively with vendors to resolve invoice discrepancies, answer queries, and maintain strong working relationships.
· Ensure all vendor account details are correctly updated and maintained in the accounting system.
· Send account remittances to suppliers for payments.
Reconciliation:
· Perform regular reconciliations of creditor accounts and statements, identifying discrepancies, and resolving issues promptly.
- Assist in month-end and year-end closing procedures related to accounts payable.
Compliance and Reporting:
- Ensure adherence to company policies, accounting standards, and local regulations.
- Assist in the preparation of financial reports as required, including creditor aging reports, payment forecasts, and accruals.
- Support audits by providing relevant documentation and resolving audit queries.
- Download and assist with month end accrual list where non-stock expenses expected for period and not yet received/captured.
- Assist with collection of documentation as required by internal/external auditors in accurate and timely manner.
Process Improvement:
- Contribute to process improvement initiatives in accounts payable, recommending efficiencies and automation opportunities.
- Assist with the development and implementation of internal controls to improve the accuracy and reliability of financial processes.
General Administrative Support:
- Perform general administrative duties, including filing, organizing, and maintaining creditor-related documentation.
- Assist with ad hoc finance tasks as needed.
Minimum Requirements:
Qualifications:
· Matric certificate or equivalent with a focus on accounting or finance.
· A relevant qualification in finance, accounting, or a related field (e.g., Diploma in Accounting, Bookkeeping, or similar).
Experience:
· Minimum of 2 years of experience in a creditors or accounts payable role, preferably within the mining, manufacturing, or materials sectors.
· Proficient in Microsoft Office Suite (especially Excel).
- Experience in ERP system (SAP/SAGE/PASTEL/QuickBooks/ Acumatica).
