Junior Letting Administrator

SUMMARY:
We are looking for a Junior Letting Administrator for a Real Estate company based in the Pretoria East area.

POSITION INFO:
Requirements:

• Grade 12 
• 1+ years relevant experience within the real estate industry 
• 1 year experience with rentals (Essential) 
• Computer Literate 
• Good communication skills 
• Having experience in the finance field will be an advantage
• Experience with Payprop will be an advantage 

• Performing credit checks on the system;
• Reconciling payments daily;
• Follow-up pending direct deposits;
• Follow-up failed beneficiary payments;
• Capture all debit and credit notes;
• Invoice all third party accounts to tenants;
• Process tenant deposit refunds;
• Inform Rental Manager of daily payments to approve;
• Prepare commission statements for Property Practitioners commission pay- outs.
• Attend to all enquiries relating to letting transactions;
• Immediately escalate risks and exposures to the Business Manager;
• Attend to TPN data being exported and uploaded to PayProp;
• New Client administration
• Mandate and Lease Renewals
• Inspections administration 
• Maintenance Request/Report by Tenant
• Deposit Refunds
• Arrears account administration 
• Monthly and Adoc Invoicing
• General duties and administration:
  
  • Compliance, in terms of the FIC Act, required on all rental transactions processed at the Letting Department;
  • AD hoc submission of the required reports on FIC’s goAML platform, in the absence of the Compliance Officer;
  • Perform own office administration and maintain a user-friendly filing system (electronic) to ensure quick and easy reference to original documentation;
  • Conform to all relevant standard operating procedures;
  • Ensure data is backed up to the server at all times;
  • Perform or assist with general duties of the Employer when and if required;