Junior Project Administrator - Plastic Manufacturing

SUMMARY:
A leading manufacturer specialising in plastic packaging requires a Junior Project Administrator to be responsible for managing project documentation, liaising with suppliers, and tracking project progress to ensure timely delivery of customer orders.

POSITION INFO:
Minimum requirements for the role:

• A certificate in project management or similar qualification is preferred for this role.
• Previous experience having worked within a projects administration role or related role ideally working within an engineering or related environment is preferred for the role but is not essential.
• Computer literacy is essential with intermediate Excel experience working on MS Office and MS Projects.
• Must have excellent attention to detail.
• Must have good verbal communications skills, problem solving skills, time management skills and planning and organizing skills.
• Working knowledge of Microsoft Projects for tracking and scheduling projects is preferred.
• The successful candidate must have strong communication and negotiation skills when liaising with suppliers and internal teams.

• Managing project documentation, liaising with suppliers, and tracking project progress to ensure timely delivery of customer orders.
• Working closely with the senior manager to ensure that all projects are administrated and coordinated within budget and on time.
• Requesting quotes and issuing approved purchase orders to suppliers as well as expediting orders.
• Receiving and reviewing AutoCAD drawings from the sales manager detailing customer requirements.
• Ensuring all project documentation, including drawings, is accurately filed and organized for easy access.
• Sourcing and communicating with suppliers to obtain the necessary materials and components required for production.
• Obtaining and negotiating pricing, lead times, and availability of materials with suppliers.
• Monitoring supplier timelines and ensuring adherence to agreed delivery schedules.
• Using Microsoft Projects to track and update project timelines.
• Collaborating with internal teams, including procurement and production, to ensure smooth workflow and order fulfilment.
• Identifying potential project delays and proactively addressing issues to maintain timelines.
• Communicating supplier information to the procurement team for purchase order processing.
• Supporting procurement in gathering relevant documentation for material sourcing.