Junior Secretary - Third Party Division (Litigation & RAF)

SUMMARY:
A prestigious law firm is seeking a highly motivated and efficient individual to join their team as a Junior Secretary in their Third Party Division. This is an excellent opportunity to learn, grow and work in a dynamic and professional environment, supporting their legal experts in handling complex cases and providing top-notch legal services to their clients.

POSITION INFO:
Responsibilities:

• Assist attorneys with litigation process related tasks.
• Assist attorneys and senior secretaries in managing administrative tasks related to Third Party Claims, Road Accident Fund Claims and Medical Negligence Claims.

• Prepare and maintain legal documents, case files, and correspondence with utmost confidentiality and accuracy.
• Schedule and coordinate meetings, court hearings, and appointments on behalf of attorneys.
• Answer phone calls and direct inquiries to the appropriate personnel.
• Organize and manage the Third Party Division and RAF document database.
• Assist in drafting emails, letters, and other written communication as required.
• Perform general office tasks, photocopying, and scanning documents.
• Liaise with clients, court officials, and other third parties professionally and respectfully.
• Conduct legal research under the guidance of attorneys.
• Assist with billing and invoicing processes.

• High school diploma or equivalent (further education in a legal or administrative field will be advantageous)
• Knowledge of the litigation process and basic legal principles (experience in High Court Litigation)
• Proven organizational and multitasking abilities to handle a diverse workload efficiently.
• Strong attention to detail to ensure accuracy in document preparation and data entry.
• Excellent verbal and written communication skills.
• Proficiency in using office software and applications (e.g., Microsoft Office Suite, legal document management systems).
• Ability to work collaboratively within a team and take direction from senior staff members.
• Demonstrated professionalism and the ability to maintain confidentiality in handling sensitive information.
• Knowledge of the Road Accident Fund (RAF) processes will be considered a significant asset.