SUMMARY:
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POSITION INFO:
Junior accountant
REQUIREMENTS
- Completed Bachelor’s degree in Accounting
- Computer knowledge (Excel, Word and Microsoft office)
- Driver’s license.
- Must be willing to travel
- Good communication skills and fully bilingual
- Ability to work under pressure
- Accuracy and always on point
- Highly committed and always willing to go an extra mile when required.
- Be able to solve problems and queries that may occur.
DESCRIPTION OF DUTIES
You shall be required to carry out all functions and duties as outlined hereunder as well as in respect of any such other duties and responsibilities related to your role which are from time to time assigned to you and which are reasonable and lawful:
Accounting Functions
- A primary focus on the handling, preparing, computing, managing, researching and analyzing all accounting data in order to provide quantitative information on performance, financial position, solvency, liquidity and cash flows of our business.
- Ensure that an accurate and effective yearly budget is done by anticipating income and expenditure.
- Check on the depot that you are handling to ensure that invoices is done timeously and correctly; scrutinize and approve all job packs by following the correct internal procedure. Make sure that all manuals have a reason and are invoiced timeously.
- Analysis of the trial balance to be done weekly in order to ensure that expenditure is authorized and within budget and to make the necessary corrections.
- Investigate open sales orders and manuals in order to determine the reason.
- Make sure all credit notes are done and confirm with relevant documentation.
- Ensure that labor posting is done daily.
- Ensure that there is order numbers for all open jobs at workshops on the WIP valuation report.
- Check that all completed jobs are invoiced as soon as it is completed.
- Ensure that stock takes take place on the scheduled date and the correct procedure is followed.
- Ensure that all stores function effectively by ensuring that correct procedures is followed when receiving and issuing stock.
- Investigate all store variances and take it up with the responsible employee.
- Ensure that all stores have a minimum and maximum stock level and manage it accordingly.
- Investigate slow moving stock in order for it to be either written off, moved or returned.
- Implementation of systems, policies and procedures and providing an independent, objective and constructive view in relation to your primary focus area.
- Engage to continuous knowledge development in relation to the sector’s rules, regulations, best practices, tools, techniques and performance standards.
Accounts payable
- Prepare Monthly Creditor recons and review monthly creditors, process corrections and follow up on reconciling items
- Arrange payments and schedules and Process Payment runs
- Weekly DQ application summary to Logistics and Inventory levels to Director
Cashbook and Petty Cash
- Prepare and update duty payment schedule with VAT and duty %
- Load internet payments and authorize internet banking payments
- Prepare and review bank recons and assist to resolve reconciling items
- Follow up of month end revering payments, ensuring all statements has been received
Financial Reporting
- Prepare Monthly loan account reconciliations and send to Route
- Post loan account transactions via journals
- Annual financial statements and prepare budgets year end
- Prepare summary of monthly Provisions for Bad Debts Report
Statutory
- Prepare Monthly VAT recons, review and submit
- Ad hoc tasks, which may include:
o Physical inspection of depots when needed:
o Retrieve requested information as required by the Auditors;
o Review sales profitability
o Completion of Capex documents as needed with certain purchases;
