LITIGATION SECRETARY

SUMMARY:
LITIGATION SECRETARY

SANDTON

MARKET RELATED SALARY, DEPENDING ON EXPERIENCE

POSITION INFO:
Minimum requirements:

• Minimum 5 years experience as a Legal Secretary
• Excellent knowledge of Microsoft Office Suite programmes, more specifically MS Word
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines
• Experience in High Court litigation (motion proceedings)
• Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
• Matric essential
• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding the onboarding of new clients
• Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals), boardroom bookings and catering arrangements
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to
  clients)
• Managing debtors and debt collection with the accounts department
• FICA administration: following up to ensure the FICA requirements are complete
• Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
• Assisting  in  preparation  of  tender  submissions  and
  presentations
• Filing (electronic and hard copies)
• iManage and email management
• Notarial assistance
• Preparation for conferences and seminars
• Coordination of extensive travel arrangements, car hire, flights, restaurant bookings, shuttle transfers, etc.
• Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers
• Must be well-organised and conscientious
• Strong communication skills (verbal and written)
• Display attention to detail
• Good interpersonal skills
• Maintain high standards of confidentiality
• Honesty, reliability and punctuality
• Ability to multi-task
• Take initiative and be diligent
• Ability to work well under pressure
• Excellent client relationship skills
• Excellent time management skills