Law Firm Secretary

SUMMARY:
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POSITION INFO:

The Law Firm Secretary provides administrative and clerical support to attorneys, paralegals, and other legal professionals within the firm. This role involves handling various tasks to ensure the efficient operation of the office, including document preparation, client communication, and managing schedules.

Period duration: Temporary fixed contract (Extension depending on workload)

Key Responsibilities:

Administrative Support:

Prepare, format, and proofread legal documents such as contracts, pleadings, briefs, and correspondence.

Manage incoming and outgoing correspondence, including mail, email, and faxes.

File and organize legal documents, both electronically and in hard copy.

Maintain and update client files and records.

Client Interaction:

Serve as a point of contact for clients, handling inquiries and directing them to the appropriate attorney or department.

Schedule and coordinate meetings, depositions, and court appearances.

Prepare and send invoices to clients, and handle billing inquiries.

Office Management:

Coordinate office supplies and ensure that equipment is properly maintained.

Assist with the onboarding of new employees, including setting up workspaces and systems.

Handle confidential and sensitive information with discretion.

Calendar and Scheduling Management:

Manage attorneys’ calendars, including scheduling meetings, court dates, and deadlines.

Coordinate travel arrangements for attorneys as needed.

Legal Research and Assistance:

Assist attorneys and paralegals with legal research as needed.

Conduct basic research on cases, laws, and legal precedents.

Communication:

Draft and send professional correspondence on behalf of attorneys.

Communicate with court officials, clients, and other legal professionals.

Other Duties:

Assist with special projects as assigned by attorneys or office management.

Support the overall operation of the law firm by taking on additional responsibilities as needed.

Qualifications:

Education: High school diploma or equivalent required; an associate’s or bachelor’s degree in a related field is preferred.

Experience: Prior experience as a legal secretary or in a similar administrative role within a law firm is preferred.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with legal terminology and procedures.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Discretion and ability to handle confidential information

Remuneration:

To be discussed in interview