Lease Administrator

SUMMARY:
A property company in Pretoria is seeking a Lease Administrator to manage all aspects of lease agreements for a portfolio of properties. The successful candidate will ensure accurate contractual billing and assist with tenant-related queries and documentation.

POSITION INFO:

Key Responsibilities:

• Manage tenant data for new and existing properties.
• Draft TAFs, offers, and lease agreements.
• Liaise with tenants to ensure all documents are signed and submitted.
• Conduct lease audits.
• Submit letting commissions for payment.
• Calculate and bill annual turnover rentals and rate increases.
• Handle contractual and ad-hoc billing adjustments (rent, deposits, guarantees, insurance, etc.).
• Maintain accurate filing of tenant correspondence and legal documents.
• Manage tenant installation invoices and process payments.

• Provide reports to Asset Manager on unsigned leases, upcoming expirations, expired leases, and outstanding turnover certificates.

• Perform general administrative tasks for the department.

Requirements:

• Matric certificate.
• Strong understanding of commercial lease agreements.

• Proficient in Office 365 (Advanced Excel).
• Experience with MRI Property Billing System (advantageous).
• Familiarity with DocuSign and LISA (Lead to Lease) is a plus.

• Minimum of 2 years' experience in lease administration.

• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Cooperative, with the ability to work well in a team.
• Strong time management.
• Bilingual.