Legal Assistant

SUMMARY:
Legal Assistant
Our client, a reputable legal firm, is seeking a highly organised and experienced Legal Assistant to join their team based in Pretoria East, Gauteng. The ideal candidate will have a Paralegal or Secretarial qualification with a minimum of 3 years’ experience within in a similar role.

POSITION INFO:
Minimum Requirements

• Essential: Matric.
• Relevant qualification in Paralegal Studies or Secretarial Studies.
• Experience working on the following software:
• Microsoft Office Package (Specifically Excel)
• Caselines
• Court Online
• Ghost Practice
• Essential: Minimum of 3 years of experience within a similar role.

• Prepare various legal documents such as notices of motion, affidavits, set-downs, writs of execution, briefs to counsel, and correspondence.
• Utilise and manage platforms such as Case Lines and Court Online proficiently.
• Handle the delivery and processing of legal documents including applications, court orders, and writs of execution.
• Demonstrate knowledge and experience with court procedures.
• Oversee and coordinate tasks among the junior secretary, financial candidate, and other team members, reporting directly to Management. This role requires taking a leading position to ensure that daily operations are carried out timely and to departmental standards, effectively supporting Management.
• Maintain a diary for tracking the issuance and servicing of writs of execution.
• Direct the financial officer to collect capital and interest from the RAF, handle execution matters, and other related tasks.
• Instruct the financial officer to prepare and dispatch statements of account.
• Guide the financial officer in making necessary payments.
• Direct the financial officer to perform reconciliations on files.
• Communicate with cost consultants and keep a diary for following up on bills of cost.
• Upload all pertinent documents onto the client’s system and Ghost Practice (GP).
• Update and maintain departmental reports as required.
• Manage the scheduling of appointments.
• Engage with clients and respondents solely on instructions from Management.
• Perform typing and dictation duties as needed.
• Organise both physical and electronic files efficiently.
• Ensure all work is saved on Ghost Practice (GP), supervising the junior secretary’s compliance as well.
• Provide general support to Management as required.