Logistics Admin Co-ordinator

Recruiter:

Talented Recruitment

Job Ref:

DBN002707/LP

Date posted:

Thursday, November 21, 2024

Location:

Johannesburg, South Africa

SUMMARY:
A global leader in the logistics industry is looking for a Logistics Admin Coordinator to join their team on a 1-year contract. This position is based in Rivonia.

POSITION INFO:
Knowledge, Skills and Abilities:

Industry experience in cross border logistics and freight forwarding essential
Experience with reviewing truck manifests, bills of lading, POD’s and other customs documents essential
1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
Strong MS Excel skills essential
Strong systems knowledge (Navision, Navitrans & Qlikview)
Process orientated with a good attention to detail
Highly organised with the ability to prioritise tasks in fast changing environment
Must be able to work under pressure and adhere to aggressive deadlines
Strong communicator and fluent in English

Key Responsibilities:

Input transport/FOB/Ocean Freight data, into system
Review project PnL to ensure accuracy and validity
Review truck tracking reports & analyse cargo movements
Settlement proposals are issued to vendors accurately and on time
Perform quality review audits on projects completion and timeous submission to Finance for invoicing

Transport project management:

Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
Review truck data received from sites and upload data into system
Ensure that sell & buy rates charged agree to quotations and authorised price lists
Review all PODs and related documents for completeness and accuracy before invoicing
Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered
Upload supporting documents into online document management system
Review of projects and submit to finance team for invoicing
Ensure that all transport projects are correctly closed off and relevant documents are archived
Perform quality control reviews on completed projects.

Reporting Responsibilities:

Preparation of project & POD dashboards
Preparation of other ad hoc reports and analysis as required

Key Relationships:

Operations team across region
Regional commercial team
Shared Services teams in South Africa

IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).

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