Logistics Coordinator [Packed Products]

Recruiter:

Southern Oil (Pty) Ltd

Job Ref:

SWE000130/LJvdW

Date posted:

Tuesday, April 12, 2022

Location:

Swellendam, South Africa

SUMMARY:
Southern Oil Pty Ltd, an established company and market leader in the manufacturing of Canola oil and related products in the retail, food services, and bulk sectors, has the following exciting career opportunity in Swellendam.

JOB DESCRIPTION:

Short Summary:

The primary responsibility of this position is to ensure efficient and effective planning for filling and allocating sales (Out) and procurement orders (In) to trucks.

Responsibilities:

Packed Products
- The primary focus will be on Packed Product Planning: Wholesale and Bulk Packed.
- The secondary focus will be on Packed Product Planning: Retailers and Food Services.
- The position will also be a stand-in for Bulk Product and Protein Product planning.
Logistics of Packed Product Planning
- Planning and coordinating Packed Product oil deliveries to clients and oils coming into SOILL.
- Allocate sales orders and draft sales orders, capture them on the system and request a delivery date.
- Update Planning Schedule according to set parameters on Frameworks.
- Communicate any requested planning changes that deviate from requested delivery dates to Sales.
- Planning sales delivery 2-weeks in advance according to draft sales orders (Phase 01).
- Updating planning 1-week in advance according to draft sales orders (Phase 02).
- Finalising planning 48-hours in advance with sales orders (Phase 03).
- Coordinate delivery schedule with collection schedule (Procurement) to optimise truck efficiency.
- Send Logistic Plan (Sales/ Procurement) to all relevant parties by 10h00, the day before loading.
Logistics of External Warehouses
- Planning deliveries out of warehouses and executing logistics activities and delivery routes.
- Effective communication between Commercial, Warehouse Administrators and External warehouses.
- Making slot bookings with customers for deliveries.
Minimize Transport and Other Costs
- Fleet utilization and profitability on dedicated vehicles according to the industry benchmark.
- Best transport quotations per client and route.
- Get the best transport costs and keep extra costs to a minimum.
Logistics of Procurement and Workshop
- Ensuring trucks run effective and efficient (Out – Sales) and (In – Purchase) allocate loads.
- Communicating with Procurement, Planning, Warehouse and Sales to optimize utilization.
- Communicating with Logistics Administrator concerning transport PO generation.
- Ensure Flow bins, bags and pallets are returned from Customers according to the information.
Coordinate Retailers and Food Service
- Making slot bookings with customers for deliveries according to the client requirement procedure.
- Communicate the planned delivery schedule to sales and operations.
- Communicate to customers on the day of delivery any unforeseen changes in the delivery schedule.
- Creating Load sheets (Frameworks) and the planning thereof.
Bulk/ Protein Product Planning and Seed (Stand-In)
- Planning and coordinating Bulk oil deliveries and Protein Product and Seed deliveries to clients.
- Allocate sales orders and draft sales orders, capture them on the system and request a delivery date.
- Update planning schedule according to set parameters on Frameworks.
- Communicate any requested planning changes that deviate from requested delivery dates to Sales.
- Planning sales delivery 2-weeks in advance according to draft sales orders (Phase 01).
- Updating planning 1-week in advance according to draft sales orders (Phase 02).
- Finalizing planning 48-hours in advance with sales orders (Phase 03).
- Coordinate delivery schedule with collection schedule (Procurement) to optimize truck efficiency.
- Send Logistic Plan (Sales/ Procurement) to all relevant parties by 10h00, the day before loading.
Effective Route and Truck Planning
- Planning the most cost-effective route according to client delivery.
- Truck allocation according to sales orders.
- If need be, book 3rd party transport, within set parameters, to ensure on-time delivery.
- Communication between transporters and clients according to client expectations.
Client/ Customer Services
- Slot bookings, delivery confirmations, and delivery reports.
Distribution and Planning Management
- Drivers’ delivery and collection instruction and feedback.
- Escalate all driver-related queries and issues to Management.
- Making slot bookings with customers for deliveries.
- Ability to present planned schedule to all relevant parties in weekly meetings.
- Change any dates of delivery, received from Sales with the correct reason on Frameworks.
- Ensure all relevant information is updated on Frameworks for visibility to all relevant parties.
General Administration
- Doing administrative and clerical tasks.
- Preparing and editing letters, reports, memos, and emails.
- General office administrative duties.
Export Administration
- Handle full communication between Transporters and the Boarder.
- General Export Administration of export clients.
- Completed clearing and delivery instructions with delivery notes and invoice.
- Follow up on all documentation internally:
  - Finance
  - Quality/ Laboratory
- Filing of all documentation regarding export orders.
- Receiving and distributing the necessary documentation as and when needed.
Import Administration
- Plan the import of products to and from:
  - Harbour
  - SOILL or
  - Client or
  - Internal/ External SOILL Bulk Oil Warehouses
- Handle full communication between transporters, harbour, clients and warehouses.
- Ensure slot bookings are in place for collection and delivery of import products.
- Follow up on all documentation internally:
  - GRN
  - DN
  - Invoice
  - Finance
  - Quality/ Laboratory
- Receiving and distributing the necessary documentation as and when needed.

Key Competencies:

Education and Experience

Minimum of a Grade 12 or NQF Level 4
4-years relevant experiences in Logistics
Logistic Planner experience would be an advantage
Excellent computer skills especially Excel and SAP

Interpersonal Skills

Focussed and deadline-driven
Excellent Time Management
Ability to handle pressure and stress
Vibrant and energetic
Strong Numerical and analytical skills
Team Player
Extensive industry knowledge
Excellent customer service orientation

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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