Manager Facilities & Auxiliary Services

SUMMARY:
To ensure that the building is properly maintained, clean, and safe

POSITION INFO:

Job Title: Manager Facilities & Auxiliary Services

Location: Tshwane Metro, Pretoria, Brooklyn

Job Type: Permanent, Full-Time

Primary Industry: Health, Medical and related

Secondary Industry: Insurance

Job Duties:

• Compile short and medium-term maintenance plan for existing facilities
• Compile medium to long-term capital layout plan to enhance existing facilities
• Maintain supplier relationships to ensure service levels are maintained
• Respond to, coordinate, and oversee reactive maintenance issues timeously
• Review facility spend monthly and recommend and implement changes to minimise costs
• Effectively control, coordinate, and maintain oversight over all facility security matters
• Responsible for the overall risk management of facilities
• Contribute meaningfully as a key stakeholder of the Health and Safety Committee and act upon their instructions
• Proactively manage risks related to Occupational Health and Safety from a facility management perspective
• Act as the key contact person related to facilities management during Health and Safety audits
• Ensure policies and procedures relating to the effective operation and control over stores are maintained
• Collaborate with other departments to ensure adequate stock levels and access to stock
• Oversee fleet operations and ensure fleet policies and procedures are maintained and adhered to
• Evaluate maintenance contractors and service providers for effectiveness and price competitiveness
• Negotiate increases with existing contractors and establish and evaluate sole and preferred service providers
• Ensure all policies and procedures relating to facilities management are updated, maintained, and enforced
• Manage the division's actions, staff complement, and resources
• Ensure constant operational efficiency within areas under control
• Continuously evaluate plans, actions, and resources to ensure that objectives are achieved

Required Qualifications:

• A relevant diploma or equivalent qualification in business administration, project management, facilities management or building science

Preferred Qualifications:

• A relevant professional qualification such as Certified Facility Manager

Experience:

• Minimum of 5 years of experience in facility management, of which two years should be on a management capacity managing subordinates

Knowledge and Skills:

• Advanced understanding of Occupational Health and Safety Act (OHSA)
• Advanced knowledge of Health and Safety procedures
• Strong facility management skills
• Excellent communication and negotiation skills
• Ability to manage and coordinate multiple tasks effectively
• Knowledge of health and safety regulations
• Experience in risk management
• Able to manage a successful team
• Intermediate knowledge of MS Office
• Valid driving license

Working Conditions:

• Office-based role 
• Full-Time hours, Monday to Friday
• Potential for overtime as needed