Manufacturing Secretary /P.A.

* Grade 12

* Secretary Qualification advantage

• MS Word, MS Excel, Outlook, MS PowerPoint
• Dynamic and innovative.
• Good communication skills
• Ability to work within a team environment

DUTIES

• Reporting to the Operations Manager
• Switchboard Operations
• Filing
• Drafting communiques as instructed
• Taking minutes of all meetings
• Ordering of Stationery, Office Refreshments and Promotional Gifts
• Management of Offices building housekeeping
• Managing of Gate Passes and Pool Vehicles
• Managing transport schedule to and from airport
• Attend to visitors
• Boardroom Bookings

P.A DUTIES

• KPI Presentations
• Managing Operations Manager’s Diary
• Daily Figures of All Sites to MANCOM
• Proof reading of confidential documents for Risk Dept
• Screen telephone calls
• Personal/Private Admin support for Management
• General Site Meetings Administration

FUNCTIONS AND CATERING

• Management Functions / Team Building Events/ Arrange Customer Visits and agenda

• Road Shows (set up venue and seating arrangements)
• Long Service Award Event (program and invites and set up)
• Christmas Lunch for employees working on Christmas Day
• Arranging Overtime Meals for Maintenance days
• Year End Functions for departments
• Managing a voucher system for suppliers of catering services
• Manage School Tour requests

TRAVEL

• Travel bookings, Hotels/Flights/Car hire/Overseas Travel
• Travel arrangements for visitors
• Manage Transport to and from Airport for visitors
• Customer Events
• Co-ordinate detailed Customer Visit Program
• Manage logistics and catering (special food preferences)
• Room allocations at guest house if requested
• Arrange transport to and from Airport if required
• Manage logistics and catering for Hunting Trips
• Co-ordinate daily program for Hunting trips

Guest Houses / Employee Housing

• Ensure Guest House for customer visits
• General Notices to Tenants on important matters
• Liaising with Housing Contractor regarding housing faults and job Cards
• All other duties that relate to housing administration
• Manage moveable assets at Guest Houses
• Ensure high and professional standards is maintained at Guest Houses