Medical Administrative Assistant

SUMMARY:
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POSITION INFO:

Our client, based in Glynwood, Benoni, is searching for a dedicated professional to join their team. This role is pivotal in ensuring smooth operations and providing essential support within a dynamic medical environment. The ideal candidate will possess a strong background in administration, with a particular focus on the medical field, and will thrive in a fast-paced, patient-centered setting.

Duties and Responsibilities:

• Scheduling appointments, maintaining events calendar, sending reminders
• Co-ordinating and arranging any travel requirements
• Event planning
• Meetings (Physical and online): Scheduling of meetings including agenda, recording and minutes
• Maintaining office supplies and purchases
• Administrative support to ensure effective billing processes
• Acting as a point of contact and dealing with correspondence, phone calls, patients and medical staff
• Management of web page and social media pages
• Research (as determined by the Managing Partner)
• Drafting, copying, formatting, scanning, faxing, texting, WhatsApp, Filing
• Reporting
• Collection and uploading of patient data
• Attendance to any form of enquiries (telephone, physical, email etc)
• Low-level accounting
• Management of support staff such as cleaners
• Liaison with billing and hospital offices
• Liaise and manage suppliers and support staff
• Ensure that offices and kitchen are clean and organised

Qualifications and Experience:

• Matric
• Diploma in Office Administration or similar
• A minimum of 10 years of applicable experience, with a strong preference for candidates with experience in a healthcare environment.
• Preference to applicants with medical office experience

Skills and competencies:

• Strong computer literacy and Microsoft Office expertise
• Strong verbal and written communication skills
• Ability to stay up to date and incorporate new technology
• Ethical and trustworthy, especially to confidential information
• Friendly with excellent interpersonal skills
• Dynamic & self-motivated
• Professional behaviour and presentable
• Openminded and eager to learn and improve business processes
• Pro-Active Thinker
• Structured and organised
• Trustworthy with high moral standards
• Ability to cope under pressure
• Attentive to patients especially towards emotions
• Keep within strict time frames and deadlines

The ideal candidate needs to reside within 10km of Glynnwood, Benoni

Interested candidates should submit their CV and a cover letter outlining their qualifications and experience related to this role. Applications should be sent to by 15 October 2024 with reference: Admin Benoni.