National Rental Administrator

SUMMARY:
We are looking for a National Rental Administrator with a finance background for a Media and Marketing company based in the Randburg area in Johannesburg for their Services Services department. If you have a very good understanding of the Rental industry then please apply.

POSITION INFO:
Purpose of the role:
Involve managing vendor documentation, performing daily and monthly updates on financial systems, reconciling invoices and payments, and liaising with landlords and internal financial teams to resolve queries and ensure smooth operations. Additionally, the role includes capturing invoices and payments, verifying sufficient funds for landlord payments, and preparing rental accruals for management reporting.

Requirements:

• A tertiary qualification in Accounting or Bookkeeping and/or short bookkeeping course.
• 2 – 3 years' experience in a similar role.
• Property management experience will be added benefit.
• Advanced Computer literacy, with specific reference to Excel
• Knowledge of ITS/NAV and OT3, will be an added benefit.

• Team player with knowledge and experience in working with multiple teams
• Demonstrated ability to creatively develop solutions to problems
• Effectively prioritizes workload
• Must be able to handle multiple tasks and priorities
• Good oral and written communication skills
• Ability to perform mathematical calculations accurately, including percentages, fractions, decimals, and simple mathematical formulae.
• Highly motivated with an ability to solve practical problems and follow written, verbal, or other instructions with several concrete variables.
• Attention to detail and the ability to organize complex information neatly and accurately.
• Strong organisational and time management skills.

• Assist in securing company  level 1 BBBEE when required and during audit. Provide reports and spend where necessary and assist others where possible.
• Ensure we obtain a clean audit report complying with all relevant laws and regulations
• Vendor application documentation check and loading of new Vendor cards on NAV
• Run daily updates on OT3
• Run vouchers on OT3 and compare it against landlord leases signed
• Compare sales figures and payments to landlords
• Liaise with landlords re invoices for rentals
• Compare invoices to OT3 vouchers
• Capture invoices on NAV
• Capture payments on the bank
• Ensure sufficient funds are available for landlord payments
• Liaise with Financial Manager and Cashbook Clerk re payments
• Resolve queries from landlords
• Capture monthly rental accruals for Management Account reporting