Office & Financial Administrator

SUMMARY:
Kickstart your career in a well established company that facilitates trade through both physical markets and an innovative software platform. 

The role is for a self-starter with strong skills in debtors and creditors management, reception duties, and governance. They demonstrate excellent verbal and written communication, attention to detail, and have professional, ethical conduct.

The position is office based in Irene, Centurion.

NOTE: Please apply online. Due to large volumes, we are unable to consider direct applications via Whatsapp or email.

POSITION INFO:
Job Description

Pastel and Accounting

• Capturing of bank statements
• Bank Reconciliations
• Capturing of supplier invoices once received
• Supplier statement reconciliation and matching of payments done monthly
• Customer receipt allocation (third parties, commissions, cold storage, tags receipts etc)
• Customer reconciliation and matching of receipts done monthly
• Customer aging follow-up
• Issuing of purchase orders and follow up on Tax invoices
• Assist with the fixed asset register
• Inventory reconciliation of tags etc.
• Processing month end journals

• Assist with updating cashflow payment dates
• Timely capturing of payments on the bank for authorisation
• Reporting the bank balances daily

• List of contracts, tenure, principal values, expiry dates

• Welcoming clients
• Liaison with directors & shareholders
• Answering of phone, switchboard, and front door

• Board meetings: confirm attendance, prepare board room and refreshments
• Booking of accommodation
• Flowers for congratulations, condolences, illnesses
• Maintaining company telephone list
• Dispatching documentation via courier
• Post collection
• Expediting signing of any resolutions by directors and shareholders
• Filing

• Manage the office cleaning lady
• Ordering of stationery, tea/coffee and other consumables
• General ad hoc tasks as instructed by management
• Basic inventory levels monitoring (tags, till rolls, bank deposit books)
• Assisting with archiving and filling

• Follow up with employees for ideas to improve the performance of the business.
• Maintaining a list of initiatives for bi-annual review by management

• Update training matrix with planned training, employees to provide the input and schedule their own training
• Updating the training matrix with completed training.

• Excellent verbal and written communication and interpersonal skills in English and Afrikaans
• Highly Professional and Ethical conduct
• Attention to detail
• Self-starter
• Basic invoice capturing in a financial system, the company uses Pastel Partner
• Strong computer literacy (Microsoft Office Suite - especially Excel and Word).
• Report directly to Junior Accountant