Office Admin Clerk

SUMMARY:
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POSITION INFO:

Overview

Our client within the Printing/Labelling/Packaging Industry is seeking an Office Admin Clerk to join their team. The successful incumbent will report to the Branch Manager, as this role is essential for maintaining a well-organized and efficient office environment to keep the branch operational.

Minimum Requirements

• Grade 12/Matric
• 2 years’ experience within an administrative role
• Relevant degree or diploma will be an added advantage
• Syspro knowledge will be an advantage
• An excellent understanding of debtors and creditors functions is essential
• Strong Microsoft suite computer knowledge with Advanced Excel knowledge and abilities

Job Responsibilities

• Open and maintain new customer accounts.
• Extract, report and analyse branch sales on a daily, weekly, and monthly basis
• Administrating Creditors Accounts.
• Receive, verify, and capture invoices from suppliers.
• Process invoices for payment.
• Match invoices to GRV’s
• Reconcile creditors’ accounts to supplier statements.
• Process creditor's EFT payments.
• Completion of credit applications.
• Liaising with suppliers for payments.
• Month-end procedures relating to invoices.
• Handling of new Credit Applications and submitting it to Head Office
• Overseeing and submitting amendments to Debtors credit limits to Head Office
• Oversee the functions of the Capturing Clerk.
• Stock taking and maintaining schedules, Reconciling stock takes
• Control and check credit notes
• Maintaining the filing system.
• Perform general branch administration

Key Competencies / Skills

• Strong administration skills, maintain high levels of accuracy,
• Strong analytical and problem-solving skills
• Engaging personality, enthusiastic, persistent and hard-working team player,
• Excellent co-ordination, administration ability and work under pressure according to strict deadlines
• Excellent telephone manners, good interpersonal and communication skills