Office Administrator

Recruiter:

Mindmatch Consulting

Job Ref:

92378894

Date posted:

Tuesday, November 19, 2024

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Responsibilities:

Fielding telephonic queries and managing the responses to generic enquiry email inboxes.
Identify office needs (repairs/replacement of office equipment and office maintenance)
- Liaise with suppliers and obtain quotes -present for approval and manage process till end results achieved
Manage and maintain a record of office equipment as per the working-from-home provision, as well as equipment not in use or in storage
Administration of IT resources in office/printers as well as reporting connectivity issues by liaising with IT support and distributing communication to those affected.
Assist with on-site events i.e. coordinate catering and set up of the meeting room/s.
Manage the professional and welcoming appearance of the office and ensure effective housekeeping is maintained
- Liaise with the housekeeping staff and delegate tasks accordingly if and when required
Provide backup to the governance secretariat by recording high-level minutes and servicing committee and board meetings when required
Administration of the exemptions process as per the accreditation held with accredited universities.
Assist with requests and projects within various departments as and when required.
General administration tasks which include data capturing, filling, and liaising on behalf of other departments when required

Minimum Requirements:

Post-matric qualification in office administration would be beneficial
Matric
At least 3 years experience in a similar role, including the servicing of high-level meetings.
Tech savvy and working knowledge of Microsoft Teams and Zoom
Proficient in Microsoft Office [Word, Excel, PowerPoint]
An ability to work independently without close supervision and in a team.
An ability to communicate effectively both verbally and in writing

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