Office Administrator

Recruiter:

Persona Staff

Job Ref:

CPT005225/H

Date posted:

Tuesday, January 28, 2025

Location:

Capetown, South Africa

SUMMARY:
Our client is seeking an Office Administrator to help with important tasks in areas like Sales, Debtors, Reception, Creditors, Purchasing, Distribution, and Wages. This role is a mix of financial work and office management, helping the company run smoothly and giving great service to customers and suppliers.

POSITION INFO:
Responsibilities:

Debtors (Customers):

Send correct invoices to customers.
Helping customers with purchases
Keep track of customer payments and follow up on overdue accounts.
Work with the production team to give updates on customer orders, and the shipment thereof.

Creditors (Suppliers) and Buying:

Pay suppliers on time and keep proper records.
Work with suppliers, talk about payment terms, and solve any problems.
Make sure stock and materials are ordered on time and cost-effectively.

Wages:

Check time sheets for hourly workers and sort out any issues.
Prepare payroll records and get them approved by the Financial Manager.

Office and Reception Work

Welcome visitors, manage the reception area, and keep it professional.
Answer phone calls, assist visitors, and arrange meeting schedules.
Keep office files and records organised

Requirements:

At least 5 years in office administration, working with customers and suppliers, and managing payroll.
Attention to detail, good communication skills, and the ability to handle many tasks at once.
Know how to use Microsoft Office and accounting programs.
A diploma in Business Administration, Finance, or a related field is a bonus.
A team player who can handle many different responsibilities in a busy environment.

To apply, please send your CV with your salary expectations to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff Pty (Ltd) is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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