Office Administrator / Personal Assistant

SUMMARY:
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POSITION INFO:

Our leadership needs an experienced and dedicated Office Administrator / Personal Assistant to drive workflows. We’re looking for someone proactive, with strong communication and analytical skills, to fill this role. The Office Administrator / Personal Assistant will offer comprehensive support in all areas of business, including communications, administration, project management, and client satisfaction. An ideal candidate will also feel comfortable working in a high-pressure office environment.

Role Requirements and Responsibilities 

Education:

• High School degree
• PA / Secretarial Diploma or certification would be considered an advantage
• MS Office and English proficiency

Experience:

• Proven experience as an office administrator / personal assistant, preferably in a high-pressure office environment

Skills:

• Well-presented and well spoken.
• Sound organizing and time management skills.
• Attention to detail.
• Excellent interpersonal skills.
  Ability to work within a team as well as ability to take initiative and work independently.
• Be able to function under pressure.
• Discretion and confidentiality
• Expert proofreading and editing skills

Main Responsibilities:

• Office reception and answering of telephones and handling enquiries.
• Handling incoming and outgoing email correspondence, written communication, telephonic communication etc.
• Managing of electronic diaries and year-planners.
• Scheduling and organizing of meetings, preparing documentation for meetings, ensuring that all the relevant attendees are invited, maps and directions are printed and handed over to the person attending the meetings etc.
• General correspondence as requested by Director/Managing Director.
• Typing of correspondence, minutes of meeting, tender documents, letters etc.
• Filling of correspondence, documents, letters etc.
• Petty cash
• Logbooks – ensuring that the data is correctly updated monthly.
• Tending to the paper requirements and office supplies.
• Handling of applications for DoE, tender applications etc.
• Preparing Fee Claims according to Appointment Letters, handing the relevant and required documentation over to the finance department.
• Ensuring quality control in all aspects of documents, communication and correspondence. Excellence in these matters is required.
• Ensuring that the managing director and director are informed of the personnel attending meetings, site inspections etc.
• Arranging tea, coffee and lunch for the directors.
• General office duties as required.

If you have the skills and experience we're looking for, we'd love to hear from you. Send a copy of your updated CV to

Please note: We will do our utmost to respond to all applicants, however, given the large volume of applications we receive, this isn't always possible. If you do not hear back from us within two-three weeks, please take it that on this occasion your application was unsuccessful.