Our client is looking for a detail-oriented
Office Administrator/Debtors & Creditors Clerk to join their team in
George, Western Cape.
The ideal candidate is a friendly, people-oriented individual who can remain calm in challenging situations. Reliability and a strong ability to work as part of a team are essential, along with the capability to prioritize and manage daily tasks with accuracy and efficiency.
Key Responsibilities:- Provide support to staff and management by handling correspondence, scheduling appointments, and managing office communications.
- Organize and maintain company records, filing systems, and databases.
- Order, track, and maintain office supplies and equipment inventory.
- Address inquiries, manage phone calls, and assist visitors in a professional manner.
- Arrange meetings, manage calendars, and coordinate company events or travel arrangements.
- Ensure adherence to company policies and assist with compliance requirements.
- Generate reports and presentations for management as needed.
- Assist with onboarding new staff, maintaining employee records, and handling payroll or timesheet submissions.
- Manage petty cash and oversee office-related expenditures.
- Prepare and send invoices to customers.
- Monitor and follow up on outstanding accounts to ensure timely payment.
- Resolve customer queries and disputes regarding invoices or statements.
- Accurately allocate payments received to the appropriate accounts.
- Generate and maintain reports on overdue accounts and collection activities.
- Reconcile accounts receivable ledgers to ensure accuracy.
- Verify and process invoices from suppliers.
- Schedule and prepare payments to creditors
- Ensure all expenses are recorded accurately in the accounting system.
- Communicate with suppliers to resolve discrepancies or disputes.
- Perform monthly reconciliations of supplier accounts.
- Assist in monitoring budgets and flagging potential overspending
Requirements:- Matric qualification.
- A qualification in Finance or Administration is advantageous.
- Computer literate (Windows, Word, Outlook, and Excel – intermediate level).
- Strong communication and administration skills.
- Friendly demeanor and excellent communication abilities.
- Attention to detail.
- Good numerical skills.
- Ability to cope with pressure.
If you are a motivated individual with a passion for administration and customer service, we encourage you to apply for this opportunity!
