Office Assistant

SUMMARY:
Our client is a small dynamic Engineering company based in the Helderberg who are active in the water and wastewater treatment industry. They are seeking an Office Assistant with relevant work experience. Must be a hands-on person and proficient in English and Afrikaans.

POSITION INFO:
Essential Functions:

Provides general office support with a variety of clerical activities and related tasks. You will be responsible for (but not limited to):

• Answering incoming calls and direct calls to appropriate staff members.
• Email distribution and flow of correspondence.
• Administrative duties, office filing, emails, stationary, office refreshments.
• Assist with arranging selected social functions.
• Assist with arranging flights and accommodation bookings.
• Assist with collection/delivery of courier items.
• Control and monitor staff attendance register and job list.
• Assist with purchasing, ordering, receiving and distribution of equipment (Local and Internationally).
• Tenders and database registrations and completion with tender documents.
• Coordinate and communicate the tender process within the tender team.
• Compile and maintain Health & safety files of projects/ tenders.
• Assist with quotes to customer.
• Monthly processing of garage cards and credit cards.
• Develop and maintain control system for garage cards and usage of company vehicles.
• Assist with overtime and timesheet.
• Process all relevant Supplier Invoices and Returns & Debits.
• Liaising with suppliers for outstanding invoices and / or credit notes.
• Company vehicle administration.
• Assist with External Audit and B-BBEE Audit.
• Complete credit application forms.
• Additional clerical ad-hoc duties.

• Grade 12
• Experience in Pastel Partner
• Friendly and confident personality
• Professional appearance
• Good spoken and written communication skills (Afrikaans & English)
• The ability to work under pressure
• The ability to be polite but firm when dealing with difficult, impatient, or upset people
• Good organizational skills
• Basic IT skills
• The ability to follow safety and security procedures and put them into effect
• The ability to use office equipment such as switchboards and photocopiers
• An interest in the work of the organization
• Own transport to and from work