Office Manager / PA

SUMMARY:
A well-established company based in Epping, Cape Town is looking for an Office Manager to join their team. 

In this role you will be responsible for ensuring the smooth operation of the office by providing a confidential and efficient service to the Chief Executive officer and his team.

POSITION INFO:
Requirements:

• Bachelor’s degree in business administration, Office Management, or a related field.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience with office management software and tools (Word, Excel, PowerPoint, Outlook PLUS Google suite).
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Ideally, knowledge of basic accounting and budgeting principles.
• Familiarity with basic HR processes and procedures.
• Must have valid driver's license.

• Assist and verify stock takes regarding office stationery.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff and management. 
• Maintain office equipment and arrange for repairs when necessary.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist in the preparation of reports, presentations, and other documents.
• Support HR functions such as onboarding new employees and maintaining employee records.
• Organize and coordinate office events and activities.
• Manages the CEO’s diary by scheduling appointments and sending reminders
• Develop and maintain office systems including data management & filling.
• Managing enquiries and telephone calls of a routine nature and re-routing urgent matters for attention in the absence of the chief executive.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Responsible for coordinating and circulating internal newsletter.
• Assist with creating documents and PowerPoint presentations
• Administrative tasks & errands.
• Perform Internet research where required.
• Communicates with company senior managers end executives of outside organisations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Responsible for typing memorandums, letters and reports from handwritten drafts, audio and speed writing notes.
• Relieve reception. Take incoming and outgoing calls and messages.
• Receives visitors, determines their needs and directs them accordingly.
• Has direct contact with VIP clients. Contributes towards the image of the organisation.
• Occasional travel may be required for meetings or events.
• Other duties as assigned.