Office Manager - Pomona

SUMMARY:
We are currently seeking a dynamic and self-driven individual with great leadership skills our JHB team. The ideal candidate must have knowledge of Office Administrator responsibilities, systems and procedures with a minimum of 5 years of experience as an Office Manager.

POSITION INFO:

Responsibilities:

Responsibilities include but not limited to:

• Serve as the point person for office manager duties including:
• Maintaining day to day working operations.
• Mailing
• Supplies
• Equipment
• Bills
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements and skills:

• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Qualifications:

• Matric (Grade 12)
• Any post matric qualifications.

Experience:

• Microsoft Office knowledge.
• Minimum of 5 years of experience as an Office Manager.
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.