Operations Administrator

SUMMARY:
Our client in the Service Industry based in Paarl, Western Cape is looking to employ an Operations Administrator.

POSITION INFO:
Requirements:

• Proven 2 - 5 years working experience in a procurement environment – knowledge of the Operations environment will be a benefit.
• Qualification Grade 12 (matric).
• Attention to detail.
• Good reading and writing skills.
• Computer Literate to work on MS Outlook, Excel, Word.
• Good communication skills, verbal and written.
• Team player and friendly disposition.

• Give support to the Operations Support Manager for the Operations activities of the allocated sites and projects.
• Perform all procurement activities incl. follow up on orders for clients and with suppliers.
• Preparing all documentation for eventual payments (including communication with suppliers, collecting of all relevant supporting documents).
• Prepare quotations for clients and maintain quote books.
• Manage stock levels with the site personnel assistance including stock service agreements.
• Administrative and support services in order to ensure effective, efficient and on-time administrative operations.
• Manage and reconcile maintenance actions for approvals and payments.
• HR queries, documentation and administrative functions.
• Assist with reports as required for contract and projects progress meeting preparation and requirements from the database system.
• Prepare the timesheets for all personnel for payroll.
• Control PPE allocation and distribution for all personnel.
• Prepare monthly client allocations.
• Assisting with any ad hoc financial tasks as requested from time to time.