PA/Office Assistant

Main responsibilities
* Answering phones and taking messages
* Diary management, arranging meetings, travel, accommodation etc
* Assisting with Visa applications
* Maintaining and ordering office stationery and other supplies
* Collecting and distributing post and processing outgoing post
* Preparing reports, memos, presentations and other documents
* Handling basic bookkeeping tasks - Recording purchase invoices and payments for the corporate entities. keeping track of payments for the private family operations.
* Preparing expense reports for team members, checking the integrity of the reports and collating the data.
* Greeting visitors and securing their comfort
* Filing and retrieving corporate records, documents, and reports.

Skills and experience required

* Proficient user of MS Office suite
* Must be able to meet deadlines
* Highly organised and be able to cope with peaks and troughs of business
* Must be discreet and confidential
* Excellent verbal and written communications skills
* Punctual and willing to work out of hours on occasion