PA/Secretary - Blackheath

Responsibilities:

• Personal Assistant/Secretarial function to Financial Director:
  • Expense claims recons, checking and prepping for payment
  • Petty Cash custodian/administrator
  • Leave record maintenance and reconciliation for salaried staff
  • Travel, accommodation and car hire bookings
  • Stationery stock control and purchasing
  • Medical Aid and Pension Fund liaison and administrator
  • Preparation of Board Pack data and printing of Board Packs for Directors meetings
  • Vehicle fleet card administration and liaison
  • Recon of Managing Director monthly credit card statement
  • Time and attendance admin and liaison for hours short reporting
  • Cleaning personnel manager for the admin block and yard areas
  • Office garden maintenance overseer
  • Purchasing of specialised cleaning materials, gifts and various other ad hoc purchases
  • Tea and coffee stock control and purchasing
  • Health and Safety representative for the admin block
  • Landlord liaison
  • Ad-hoc arranging of temp personnel
  • Company stationery and signage stock control and design
  • Online banking administration
  • Company condolences/congratulations cards and flowers administrator
  • Recycling of paper and printer cartridges
  • Sanitation and Pest Control co-ordinator
  • Stock control and purchasing of restroom and cleaners’ consumables

Experience required:

• PowerPoint Presentations (know-how is vital)
• Computer literate
• Secretarial certificate/Courses preferable
• 3-7 years experience required
• Matric is a minimum requirement
• Own transport is essential